Remote Executive Assistant for Startup Operations

Swooped; United States; Remote; USD 22,000 - 40,000; Full time

Job summary

Swooped, a US-based startup, seeks an Executive Assistant (Remote) to support day-to-day operations and work closely with executive leadership. The role focuses on taking ownership of administrative functions, coordinating resources, solving operational problems, and ensuring organizational priorities move forward independently without constant supervision.

You will manage calendars, coordinate meetings, gather project updates, and resolve issues with initiative.

Qualifications

• Professional experience supporting executives or in similar roles.
• Ability to work with US-based teams and stakeholders.
• Bias toward action with proactive execution.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• Proficient with Google Workspace and calendar management.

Responsibilities

• Manage executive calendars, coordinate meetings, resolve scheduling conflicts.
• Gather updates, documentation, and files from stakeholders, keep resources organized.
• Follow up on action items, deadlines, and deliverables.
• Coordinate facilities, vendors, and workspace needs as required.
• Manage office essentials, orders, and maintenance services.
• Research solutions and independently manage operational tasks to completion.
• Anticipate needs and handle ad hoc requests with minimal supervision.

Skills

Executive support

Time management

Communication

Proactive problem solving

Discretion

Multitasking

Tools

Google Workspace

Calendars

Spreadsheets

Team chat tools

Job description

Swooped, a US-based startup, seeks an Executive Assistant (Remote) to support day-to-day operations and work closely with executive leadership. The role focuses on taking ownership of administrative functions, coordinating resources, solving operational problems, and ensuring organizational priorities move forward independently without constant supervision.

You will manage calendars, coordinate meetings, gather project updates, and resolve issues with initiative.