Remote Executive Assistant for Property Deals & Ops

Zohorecruit; United States; Remote; USD 28,000 - 55,000; Part time

Job summary

Zohorecruit is seeking an organized Executive Assistant to support Directors of a property investment firm in a fully remote, part-time contractor role starting at 2–5 hours per week. You will manage diaries, calendars, and investor updates, and organize critical conveyancing documents and project boards.

The role requires detail-oriented systems thinking, ability to handle asynchronous communication, and coordination with lawyers, brokers, and investors.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or operational support role.
• Strong organizational skills and calendar management for Directors.
• Experience with Google Workspace and project management tools (Trello/Asana).
• Comfortable working remotely with minimal supervision and flexible hours.
• Excellent written and verbal communication with proactive scheduling and gatekeeping.

Responsibilities

• Coordinate Director schedules, resolve conflicts, and protect focus time.
• Provide reminders for investor calls, conveyancing deadlines, and events.
• Convert late- evening notes into clear daily priorities for the team.
• Organize property documents (MoS, valuation reports, loan docs, Deeds of Trust) and maintain records.
• Maintain investor tracking spreadsheets and assist with preparing collateral for networks.

Skills

Executive Support

Calendar Management

Asynchronous Communication

Attention to detail

Remote Work

Tools

Trello

Asana

Google Workspace

Job description

Zohorecruit is seeking an organized Executive Assistant to support Directors of a property investment firm in a fully remote, part-time contractor role starting at 2–5 hours per week. You will manage diaries, calendars, and investor updates, and organize critical conveyancing documents and project boards.

The role requires detail-oriented systems thinking, ability to handle asynchronous communication, and coordination with lawyers, brokers, and investors.