Remote Executive Assistant Contractor | Operational Optimizer

Fountain; United States; On-site; USD 52,348,800 - 63,369,600; Full time

Job summary

BELAY seeks a remote Executive Assistant contractor to support business leaders with calendar management, scheduling, communications, and administrative tasks. The role emphasizes ownership, systems thinking, and proactive execution in a fast-paced environment.

Ideal candidates will have 3+ years of experience supporting executives, strong organizational skills, discretion, and the ability to operate independently.

Qualifications

• 3+ years of experience supporting high-level operations or executive leadership.
• Proven ability to manage calendars, coordinate complex schedules, and prepare briefs.
• Strong organizational discipline, discretion, and proactive follow-through.

Responsibilities

• Manage executive calendars and travel arrangements while protecting time for strategic priorities.
• Build and maintain operational workflows and systems; track deadlines and CRM records.
• Oversee invoicing, billing, and expense tracking with high accuracy.
• Provide discreet personal and life-support logistics planning two to four weeks ahead.

Skills

Calendar management

Operational coordination

Communication management

Administrative support

Independent worker

Tools

ClickUp

Asana

Notion

Job description

BELAY seeks a remote Executive Assistant contractor to support business leaders with calendar management, scheduling, communications, and administrative tasks. The role emphasizes ownership, systems thinking, and proactive execution in a fast-paced environment.

Ideal candidates will have 3+ years of experience supporting executives, strong organizational skills, discretion, and the ability to operate independently.