Remote Executive Assistant (Construction) - Bid & Project Ops

Globaltize; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

Globaltize is seeking a highly organized Executive Assistant to support our company owner in the construction industry. This remote role focuses on bid coordination, client communications, project documentation, and day-to-day administration.

You will manage calendars, track bid deadlines, prepare documents, and collaborate with estimators and project managers to keep projects moving. Strong Excel and Office 365 skills, plus excellent English, are essential.

Qualifications

• 3+ years as EA or Senior Admin.
• Experience supporting executives in construction.
• Advanced Excel skills including formulas.
• Proficiency with Office 365.
• Excellent written and verbal English.
• Experience managing client communications and executive calendars.
• Ability to work independently.
• Reliable with a stable work history.

Responsibilities

• Manage executive inbox, calendar, and priorities.
• Follow up with clients on bids, proposals, and next steps.
• Coordinate and track bid deadlines to ensure timely submissions.
• Prepare, organize, and maintain project documentation and change orders.
• Maintain Excel trackers and reports for bids, projects, and follow-ups.
• Coordinate with estimators, project managers, and internal stakeholders.
• Organize digital files and ensure documentation remains accurate and up to date.
• Represent the executive professionally in client communications via email and phone.

Skills

Executive support

Construction industry

Excel advanced

Office 365

English fluency

Client communication

Calendar management

Independent work

Reliability

Tools

Office 365

Sage 100

Bluebeam

Job description

Globaltize is seeking a highly organized Executive Assistant to support our company owner in the construction industry. This remote role focuses on bid coordination, client communications, project documentation, and day-to-day administration.

You will manage calendars, track bid deadlines, prepare documents, and collaborate with estimators and project managers to keep projects moving. Strong Excel and Office 365 skills, plus excellent English, are essential.