Remote Events Coordinator — Logistics & Growth

Confidio, LLC.; Birmingham (AL); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Remote first work environment

401(k) with employer match

Tuition Reimbursement

Paid New Parent Leave

Health benefits

Job summary

RxBenefits is seeking an Events Coordinator to support our Events team in planning and executing internal and advisor events. You will assist with logistics, budgets, vendor outreach, and on-site support while collaborating with Marketing and Communications to ensure on-brand materials.

This entry-level role is ideal for someone early in their events career who wants exposure to the full lifecycle of corporate and advisor events, with opportunities to travel and contribute to demand generation

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 1-3 years of experience in event planning or related coordination.
• Proficiency with Microsoft Office and comfortable with new event platforms.
• Strong organizational skills and attention to deadlines.
• Clear written and verbal communication for coordinating with teams and vendors.

Responsibilities

• Support event logistics and production for internal and advisor-facing events.
• Maintain master events calendar and track deadlines and vendor deliverables.
• Assist with event budgets, quotes, invoices, and expenses reconciliation.
• Provide on-site support during events (registration, attendee help, logistics).
• Research venues and vendors, present recommendations to managers.
• Outreach to caterers, AV, printing, and swag vendors for quotes.
• Organize vendor contacts, contracts and past event details.
• Coordinate logistics for internal events with Communications, HR and executives.
• Coordinate catering, AV setup, scheduling and materials for meetings.
• Support event marketing with collateral, signage, and digital assets.
• Manage registration lists, RSVPs and badge production.
• Assist with pre-event communications and post-event follow-up materials.

Skills

Strong organizational skills

Attention to detail

Communication skills

Research and vendor evaluation

Collaborative mindset

Willingness to travel

Education

Bachelor's degree in Marketing, Communications, Hospitality, Event Management, or related field

Tools

Microsoft Office (Excel, PowerPoint)

Job description

RxBenefits is seeking an Events Coordinator to support our Events team in planning and executing internal and advisor events. You will assist with logistics, budgets, vendor outreach, and on-site support while collaborating with Marketing and Communications to ensure on-brand materials.

This entry-level role is ideal for someone early in their events career who wants exposure to the full lifecycle of corporate and advisor events, with opportunities to travel and contribute to demand generation