Remote Event Production Coordinator

Rafanelli Events, Inc.; New York, Boston (NY, MA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Rafanelli Events, Inc. is seeking a Production Coordinator to support pre-production, setup and breakdown for assigned events. You will work with the Production Manager, Event Producer and Design Team to maintain project documents, schedules and supplier coordination.

The role requires strong organizational and communication skills, ability to manage multiple priorities under deadlines, and willingness to travel to event locations, including destinations outside the primary markets.

Qualifications

• A minimum of one year of experience in event production or similar field.
• Strong organization, communication and time management skills.
• Confidence, poise, tact and diplomacy to communicate with clients.
• Ability to work under pressure deadlines and prioritize multiple projects.
• Self-motivated and results oriented.
• Strong attention to detail.

Responsibilities

• Assist with creating and updating production documents including notes, floor plans and schedules.
• Assist with design presentations including PowerPoint presentations and décor purchases.
• Source venues, décor, linens, entertainment and related items and obtain pricing.
• Place orders with vendors for rentals, linens and décor.
• Submit documents to City departments to ensure compliance with regulations.
• Manage onsite setup, build and breakdown of events and oversee venue staff.

Skills

Organization

Communication

Time management

Interpersonal skills

MS Office proficiency

Travel readiness

Dropbox

Google Docs

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Rafanelli Events, Inc. is seeking a Production Coordinator to support pre-production, setup and breakdown for assigned events. You will work with the Production Manager, Event Producer and Design Team to maintain project documents, schedules and supplier coordination.

The role requires strong organizational and communication skills, ability to manage multiple priorities under deadlines, and willingness to travel to event locations, including destinations outside the primary markets.