Creative Events Coordinator

Boston Catering & Events; San Diego (CA); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

Raphael's Party Rentals in San Diego, CA seeks a Special Events Coordinator to support the event design team, prepare proposals in Excel and contracts, and manage orders and reservations. The role combines administrative tasks with creative input to elevate corporate and social events.

You will work with the Events Manager, track timelines and budgets, provide client feedback, and assist with decor and floral staff.

Qualifications

• Outstanding written and oral communications.
• Strong organizational skills.
• Proactive self-starter able to work independently.
• MS Office proficiency (Excel/Outlook) and Canva.
• Familiar with social media channels (Facebook, Pinterest, Instagram).
• Ability to read/write/interpret documents and follow detailed instructions.
• English fluency; Spanish is a plus.

Responsibilities

• Assist in writing and producing special event proposals in Excel and contract formats.
• Work with the Events Manager to support department objectives.
• Manage timelines and budgets for multiple projects.
• Provide creative feedback to clients and collaborate with the design team.
• Prepare detailed custom proposals with cost and labor details.
• Support decor warehouse and floral staff as needed.
• Maintain organized project calendars and schedules.

Skills

Communication

Organizational skills

Self-motivation

MS Office

Canva

Social media savvy

English proficiency

Spanish a plus

Tools

MS Office

Canva

Job description

Raphael's Party Rentals in San Diego, CA seeks a Special Events Coordinator to support the event design team, prepare proposals in Excel and contracts, and manage orders and reservations. The role combines administrative tasks with creative input to elevate corporate and social events.

You will work with the Events Manager, track timelines and budgets, provide client feedback, and assist with decor and floral staff.