On-site Event Inventory Lead & Coordinator

Rafanelli Events, Inc.; Boston (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Rafanelli Events, Inc. is seeking an Inventory Coordinator to manage and track event materials from warehouse to venue. The role involves coordinating transportation, setup and breakdown, and leading on-site inventory tasks.

You will work with the Inventory and Production teams to ensure timely preparations, accurate cataloging, and efficient handling of all inventory across multiple events.

Qualifications

• College degree preferred with a minimum of four years of directly related work experience.
• Exceptional organizational skills.
• Ability to multi-task and prepare for several events simultaneously.
• Able to communicate in a professional manner (verbal and written).
• Physical dexterity with ability to lift up to 75 lbs.
• Strong knowledge of Microsoft Office.

Responsibilities

• Coordinate transportation of inventory to and from event venues.
• Assist in preparation, production, setup, and breakdown of events.
• Lead inventory on events when required.
• Assist production team with vendor load outs.
• Load and unload inventory at warehouse.
• Oversee maintenance of REM work vehicle.
• Manage inventory requests and checklists with Senior Inventory Manager.
• Pull inventory and fulfill orders; track overlaps.
• Coordinate shipments and returns; ensure inventory returns to warehouse post-event.
• Maintain inventory catalog and warehouse organization.

Skills

Organizational skills

Multi-tasking

Professional communication

Proactive

Education

Bachelor's degree preferred

4+ years related experience

Tools

Microsoft Office

Job description

Rafanelli Events, Inc. is seeking an Inventory Coordinator to manage and track event materials from warehouse to venue. The role involves coordinating transportation, setup and breakdown, and leading on-site inventory tasks.

You will work with the Inventory and Production teams to ensure timely preparations, accurate cataloging, and efficient handling of all inventory across multiple events.