Remote Event Manager – Global Hospitality & Travel

ADP, Inc.; Addison (TX); Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

PTO

401(k) with 3% employer match

Employer-paid medical, dental, vision

Job summary

ADP, Inc. in Addison, TX is seeking an Event Manager for Special Events (Hotel Sales) to plan, coordinate, and deliver high-quality events for a global hotel chain. This remote role requires 25% travel and robust organizational & communication skills.

You will work with stakeholders, manage branding, registrations, contracts, and post-event analysis, ensuring timely delivery and stakeholder satisfaction. The role blends live, hybrid, and virtual event delivery with budget oversight.

Qualifications

• Proven experience planning, coordinating, and executing events from concept to completion.
• Strong organizational and time-management skills; able to handle multiple events and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Experience managing budgets, negotiating vendor contracts, and tracking expenses.
• Ability to evaluate event performance using KPIs and participant feedback.
• Flexible approach to work hours and able to support additional duties as needed.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, WebEx, and Zoom.
• Experience with Salesforce and MicroStrategy is preferred.
• Professional appearance and manner.
• Experience in the hospitality or travel industry is an advantage.

Responsibilities

• Partner with internal stakeholders to gather requirements, align on objectives, and ensure accurate and timely event execution.
• Create and distribute internal and external communications, agendas, presentations, and event-related PowerPoints.
• Manage branding needs by submitting requests, uploading assets, and coordinating with internal platforms and design teams.
• Monitor and manage generic event inboxes, responding to inquiries within 24 hours.
• Handle attendee registration, including uploading lists, tracking RSVPs, processing cancellations, updating statuses, and maintaining registration platforms.
• Support the contracting process using standard agreements (service, entertainment, speaker agreements).
• Prepare and issue RFPs based on event needs using the standard RFP template.
• Maintain event financials, including expense submissions, vendor billing, and reconciliation in line with department procedures.
• Assist with the setup, coordination, and delivery of live, hybrid, and virtual events.
• Oversee assigned workstreams for larger or more complex events to ensure deliverables meet expectations.
• Attend internal and industry events or site visits as required.
• Develop post‑event surveys, track responses, and prepare insights and reports.
• Capture and document key outcomes, lessons learned, and recommended improvements.

Skills

Event planning

Multitasking

Communication

Budget management

Vendor negotiation

KPIs & feedback

Flexibility

MS Office & collaboration tools

Salesforce & MicroStrategy

Hospitality/travel industry knowledge

Job description

ADP, Inc. in Addison, TX is seeking an Event Manager for Special Events (Hotel Sales) to plan, coordinate, and deliver high-quality events for a global hotel chain. This remote role requires 25% travel and robust organizational & communication skills.

You will work with stakeholders, manage branding, registrations, contracts, and post-event analysis, ensuring timely delivery and stakeholder satisfaction. The role blends live, hybrid, and virtual event delivery with budget oversight.