Remote Event Coordinator, Conferences & Hybrid Events

Foundation for California Community Colleges; Stati Uniti; Remoto; USD 33.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive compensation

Generous PTO

Medical, dental, and vision plans

Flexible Spending Accounts and Health

Health Savings Accounts (HSA)

Employee Assistance Program (EAP)

Wellness offerings

CalPERS retirement program

Optional 403(b) and 457 Retirement

Tuition reimbursement

Public Service Loan Forgiveness

Descrizione del lavoro

Foundation for California Community Colleges is seeking an Event Coordinator, Conferences and Events to support a mix of in-person, hybrid, and virtual events. The role involves assisting event specialists and managing smaller events from concept to wrap-up, with focus on client intake, venue contracts, AV, and on-site execution.

You’ll collaborate with a dynamic nonprofit team, ensuring budgets, timelines, and communication plans align with organizational goals while maintaining high levels of

Competenze

• Minimum of (2) + years related client-side work experience in conception to execution of event planning, conference services and logistics.
• Minimum of (2) + years of experience supporting a team.
• Event Planning and Event Execution Experience.
• Hotel RFP, Contract and AV Contract Experience.
• Exemplary, responsive customer service skills.
• Ability to identify and mitigate risk for organization and clients.
• Ability to prioritize assignments to ensure they are completed in a timely manner.
• Ability to plan projects from start to finish and see them through to success.
• Ability to understand and deliver on budgets and complex timelines.
• Strong initiative, with proactive and intuitive problem-solving instincts.
• Strong remote work productivity and ability to multitask as projects arise

Mansioni

• Assist with client Intake, Planning and/or Debrief Meetings.
• Assist with Venue Management: RFP Management, analysis, selection, and site visits, Venue Contracts, Banquet Event Orders and AV Contracts.
• Assist with Event Technology: Registration, Event Platform, Auxiliary, and Networking.
• Assist with Event Communications Plans for both the Speakers and Attendees.
• Assist with the creation and/or review process of event registration sites and/or communication deliverables.
• Manage and update event documents: Run of Show, Planning Timeline, Internal & External Documents.
• Provide support and/or manage on-site needs: registration desk, food and beverage, speakers, and other onsite logistics as needed.
• Contribute to team effort by completing other projects and tasks as assigned.

Conoscenze

Event planning

Client management

Budgeting

Timeline management

Customer service

Risk mitigation

Prioritization

Project management

Remote work productivity

Strumenti

Microsoft Office

Google Workspace

Salesforce

Asana

Event registration software

Scheduling tools

Descrizione del lavoro

Foundation for California Community Colleges is seeking an Event Coordinator, Conferences and Events to support a mix of in-person, hybrid, and virtual events. The role involves assisting event specialists and managing smaller events from concept to wrap-up, with focus on client intake, venue contracts, AV, and on-site execution.

You’ll collaborate with a dynamic nonprofit team, ensuring budgets, timelines, and communication plans align with organizational goals while maintaining high levels of