Impactful Event Coordinator – Conferences & Travel (Remote, CA)

Foundation for California Community Colleges; California; Hybrid; USD 33,000 - 35,000; Full time

Benefits offered by this job

Remote-first

Fully remote in California

Tuition reimbursement

Public Service Loan Forgiveness (em)**

Job summary

The Foundation for California Community Colleges is seeking an experienced Event Coordinator to support Conferences and Events from conception to execution for in-state programs, with ~25-35% travel for in-person events. This remote-first role requires residency in California and coordination across hybrid and virtual events.

You’ll assist with intake, planning, venue management, and on-site operations while supporting Event Specialists on larger events.

Qualifications

• Minimum of 2+ years client-side experience from conception to execution of events.
• Minimum of 2+ years supporting a team.
• Event planning and execution experience.
• Hotel RFP, contracts and AV contracts experience.
• Exemplary customer service skills.
• Ability to manage budgets and timelines.
• Strong initiative and problem-solving instincts.
• Strong remote work productivity and multitasking abilities.
• Proficiency with MS Office, event software, and CRM tools.

Responsibilities

• Support small in-person, hybrid or virtual events from conception to execution and post-event wrap-up.
• Assist with client intake, planning, and debrief meetings.
• Assist with venue management: RFPs, site visits, contracts, and BEOs.
• Assist with event technology: registration, platform, AV, and networking.
• Assist with communications plans for speakers and attendees.
• Prepare and review registration sites and communications deliverables.
• Maintain Run of Show, planning timelines, and on-site logistics.
• Provide on-site support: registration, catering, speakers, and logistics.

Skills

Event planning & execution

Client-side experience

Team support experience

Budgeting & timelines

Vendor & contracts

Customer service

Remote work & multitasking

MS Office & event software

CRM (Salesforce) & Asana

Google Suite proficiency

Tools

Salesforce

Asana

Microsoft Office

Event registration software

CRM tools

Google Docs/Sheets

Job description

The Foundation for California Community Colleges is seeking an experienced Event Coordinator to support Conferences and Events from conception to execution for in-state programs, with ~25-35% travel for in-person events. This remote-first role requires residency in California and coordination across hybrid and virtual events.

You’ll assist with intake, planning, venue management, and on-site operations while supporting Event Specialists on larger events.