Event Coordinator, Conferences and Events

Foundation for California Community Colleges; United States; Remote; USD 33,000 - 35,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO

Medical, dental, and vision plans

Flexible Spending Accounts and Health

Health Savings Accounts (HSA)

Employee Assistance Program (EAP)

Wellness offerings

CalPERS retirement program

Optional 403(b) and 457 Retirement

Tuition reimbursement

Public Service Loan Forgiveness

Job summary

Foundation for California Community Colleges is seeking an Event Coordinator, Conferences and Events to support a mix of in-person, hybrid, and virtual events. The role involves assisting event specialists and managing smaller events from concept to wrap-up, with focus on client intake, venue contracts, AV, and on-site execution.

You’ll collaborate with a dynamic nonprofit team, ensuring budgets, timelines, and communication plans align with organizational goals while maintaining high levels of

Qualifications

• Minimum of (2) + years related client-side work experience in conception to execution of event planning, conference services and logistics.
• Minimum of (2) + years of experience supporting a team.
• Event Planning and Event Execution Experience.
• Hotel RFP, Contract and AV Contract Experience.
• Exemplary, responsive customer service skills.
• Ability to identify and mitigate risk for organization and clients.
• Ability to prioritize assignments to ensure they are completed in a timely manner.
• Ability to plan projects from start to finish and see them through to success.
• Ability to understand and deliver on budgets and complex timelines.
• Strong initiative, with proactive and intuitive problem-solving instincts.
• Strong remote work productivity and ability to multitask as projects arise

Responsibilities

• Assist with client Intake, Planning and/or Debrief Meetings.
• Assist with Venue Management: RFP Management, analysis, selection, and site visits, Venue Contracts, Banquet Event Orders and AV Contracts.
• Assist with Event Technology: Registration, Event Platform, Auxiliary, and Networking.
• Assist with Event Communications Plans for both the Speakers and Attendees.
• Assist with the creation and/or review process of event registration sites and/or communication deliverables.
• Manage and update event documents: Run of Show, Planning Timeline, Internal & External Documents.
• Provide support and/or manage on-site needs: registration desk, food and beverage, speakers, and other onsite logistics as needed.
• Contribute to team effort by completing other projects and tasks as assigned.

Skills

Event planning

Client management

Budgeting

Timeline management

Customer service

Risk mitigation

Prioritization

Project management

Remote work productivity

Tools

Microsoft Office

Google Workspace

Salesforce

Asana

Event registration software

Scheduling tools

Job description

Event Coordinator, Conferences and Events

Remote within California, ~25-35% travel for in-person events.

Must reside in California

We are seeking an Event Coordinator to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California.

What You’ll Do

The Conferences and Events Coordinator position is an excellent opportunity for an individual with strong skills in planning, and execution to support events for the Foundation for California Community Colleges and the California Community Colleges Chancellor’s Office. You’ll be a part of the dynamic non-profit team facilitating collaboration, accelerating innovation and increasing system wide resources.

The Event Coordinator will support Event Specialists on their larger events while also manage smaller in-person, hybrid or virtual events from conception to execution and post-event wrap up.

• Assist with client Intake, Planning and/or Debrief Meetings.
• Assist with Venue Management: RFP Management, analysis, selection, and site visits, Venue Contracts, Banquet Event Orders and AV Contracts.
• Assist with Event Technology: Registration, Event Platform, Auxiliary, and Networking.
• Assist with Event Communications Plans for both the Speakers and Attendees.
• Assist with the creation and/or review process of event registration sites and/or communication deliverables.
• Manage and update event documents: Run of Show, Planning Timeline, Internal & External Documents.
• Provide support and/or manage on-site needs: registration desk, food and beverage, speakers, and other onsite logistics as needed.
• Contribute to team effort by completing other projects and tasks as assigned.

Attributes for Success

• Minimum of (2) + years related client-side work experience in conception to execution of event planning, conference services and logistics.
• Minimum of (2) + years of experience supporting a team.
• Event Planning and Event Execution Experience.
• Hotel RFP, Contract and AV Contract Experience.
• Exemplary, responsive customer service skills.
• Ability to identify and mitigate risk for organization and clients.
• Ability to prioritize assignments to ensure they are completed in a timely manner.
• Ability to plan projects from start to finish and see them through to success.
• Ability to understand and deliver on budgets and complex timelines.
• Strong initiative, with proactive and intuitive problem-solving instincts.
• Strong remote work productivity and ability to multitasking as projects arise
• Proficiency with Microsoft Office Suite (specifically Word, Outlook, PowerPoint, and Excel) event registration software, scheduling tools, CRM (such as Salesforce), task management tool (like Asana) and other standard office software and equipment. Proficiency with Google Suite (Including Google Drive, Google Docs, Google Sheets, and other functions within Google)
• We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
• Our work holds great weight and responsibility, and the opportunity to impact the lives of millions
• Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
• FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up , and the scale of a state agency
• Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more
• We have a commitment to professional development and an emphasis on shared leadership , to ensure growth for employees and the organization overall

What we Offer

FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.

Benefits

• Competitive compensation, generous PTO, holidays
• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
• CalPERS retirement program and optional 403(b) and 457 Retirement plans
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer

If you have any questions, please email us at [e-mail].

Budgeted Hourly Pay Range:

$24.04 - $25.48

Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.