Hybrid Events Manager - Conferences & Programs

University of California - Davis; Davis (CA); Hybrid; USD 39,000 - 67,000; Full time

Benefits offered by this job

Benefits eligible

Hybrid work model

Paid Holidays

Well-being resources

Job summary

University of California - Davis is seeking an Events Manager to plan, coordinate, and execute conferences, culinary programs, industry showcases, networking events, retreats, and meetings for iCAMP. The role collaborates with the Executive Director to set goals, budgets, and program direction, while independently handling day-to-day planning, purchasing, and logistics.

The position is 80% time, with a hybrid work model and a focus on scheduling, vendor relations, and participant communications

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience planning and executing events, conferences, and special programs.
• Experience managing multiple projects and coordinating event logistics, vendors, and participant communications.
• Experience handling purchasing, payments, travel documentation, expense tracking, and financial recordkeeping.
• Working knowledge of event planning, production timelines, logistics, registration, vendor coordination, and guest services.
• Ability to translate leadership direction into detailed event and administrative work plans.

Responsibilities

• 35% - Event Planning, Coordination and Execution
• 20% - Purchasing, Payments, Grant Reimbursements and Financial Administration
• 30% - Vendor, Participant, Campus Coordination and Registration
• 15% - Events Budgets, Reporting, Staff, Volunteer and Operational Support

Skills

Event planning

Vendor coordination

Budget tracking

Registration systems

Communication skills

Education

Bachelor's degree or equivalent

Tools

Excel

Databases

Registration systems

Job description

University of California - Davis is seeking an Events Manager to plan, coordinate, and execute conferences, culinary programs, industry showcases, networking events, retreats, and meetings for iCAMP. The role collaborates with the Executive Director to set goals, budgets, and program direction, while independently handling day-to-day planning, purchasing, and logistics.

The position is 80% time, with a hybrid work model and a focus on scheduling, vendor relations, and participant communications