On-Call Live Events Coordinator – Hybrid SF

KQED Inc.; San Francisco (CA); Hybrid; USD 35,000 - 44,000; Part time

Job summary

KQED Inc. is seeking organized On-Call Event Coordinators to support the Events & Experiences team in delivering live programming and hosted gatherings for audiences, donors, and partners.

You will assist with day-of logistics, coordinate with vendors, and ensure a polished guest experience at both in-house and off-site events. Ideal candidates thrive in fast-paced environments, enjoy problem-solving on the fly, and are comfortable serving diverse communities.

Qualifications

• Experience in event coordination, hospitality, production, or customer service.
• Strong organizational and communication skills with attention to detail.
• Ability to adapt quickly to changing live event needs.
• Comfortable working with diverse audiences and external stakeholders.
• Willing to work evenings, weekends, and holidays on an on-call basis.
• Must be able to lift up to 25 lbs and stand for extended periods.

Responsibilities

• Provide on-site support for public programs, donor and internal events, and rental events.
• Assist producers and event managers with day-of logistics and run-of-show execution.
• Coordinate with external vendors to ensure smooth load-in, execution, clean-up, strike, and load-out.
• Coordinate with facilities, custodial, security, and parking teams to ensure event requirements.
• Support guest services, including check-in, ticketing, seating, and audience wayfinding.
• Monitor event spaces to ensure safety, accessibility, cleanliness, and a welcoming environment.
• Serve as day-of liaison for onstage talent, vendors, donors, and guests as directed by the producer or manager.
• Troubleshoot operational and logistical issues quickly and effectively, escalating to producers or managers when needed.
• Uphold KQED's standards for hospitality, inclusivity, and community engagement and serve as a friendly, professional ambassador for KQED with talent, attendees, and partners.
• Assume other event-related responsibilities as assigned.

Skills

Organizational skills

Communication skills

Customer service

Flexibility / adaptability

Hospitality

Job description

KQED Inc. is seeking organized On-Call Event Coordinators to support the Events & Experiences team in delivering live programming and hosted gatherings for audiences, donors, and partners.

You will assist with day-of logistics, coordinate with vendors, and ensure a polished guest experience at both in-house and off-site events. Ideal candidates thrive in fast-paced environments, enjoy problem-solving on the fly, and are comfortable serving diverse communities.