Remote Engineering Operations Coordinator

Kastle Systems; Plymouth (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

i2G Systems in the United States is seeking an Engineering Coordinator to bridge executive operations and engineering workflows. You will manage project documentation, coordinate tasks, and facilitate cross-functional communications to ensure smooth technical and departmental operations.

You will support engineering leadership, maintain meeting materials, onboarding, training records, and keep dashboards and reports up to date.

Qualifications

• 1–3 years in project coordination, technical administration, or executive support, preferably in engineering or construction tech.
• Proficient with Microsoft 365 apps; familiarity with project tracking tools is a plus.
• Exceptional calendar management, multitasking, and document-control skills in a fast-paced environment.
• Polished written and verbal communication, able to interact with C-suite, engineers, subcontractors, and clients.
• Proactive problem-solver with ability to handle confidential information discreetly.
• Associate or Bachelor’s degree in related field or equivalent experience.

Responsibilities

• Coordinate engineering task requests and document ownership using Smartsheet; monitor deadlines and overdue items.
• Maintain centralized tracking of active projects, quotes, milestones, and deliverables; align with Sales and Operations.
• Provide admin and operational support to VP of Engineering and managers; prepare meeting materials and minutes.
• Maintain procedures, SOPs, templates, and records; assist with departmental process improvements.
• Serve as coordination point between Engineering, Sales, Operations, Procurement, Finance, HR, and other departments.

Skills

Microsoft 365

Project coordination

Communication skills

Documentation skills

Executive interaction

Calendar management

Education

Associate or Bachelor’s degree

Tools

Asana

Jira

Smartsheet

SharePoint

Job description

i2G Systems in the United States is seeking an Engineering Coordinator to bridge executive operations and engineering workflows. You will manage project documentation, coordinate tasks, and facilitate cross-functional communications to ensure smooth technical and departmental operations.

You will support engineering leadership, maintain meeting materials, onboarding, training records, and keep dashboards and reports up to date.