Remote Engineering Operations Coordinator

Kastle Systems; New Carlisle (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

i2G Systems is seeking a remote Engineering Coordinator to bridge executive operations and engineering workflows. You will support engineering leadership, manage project documentation, and coordinate cross-functional activities.

Responsibilities include Smartsheet task tracking, meeting facilitation, onboarding, and documentation management to ensure timely project progress and effective collaboration with Sales, Operations, and Finance.

Qualifications

• 1–3 years in project coordination or executive support.
• Proficiency with Microsoft 365 suite (Word/Excel/PowerPoint/Outlook/Teams).
• Strong calendar management and document-control skills.
• Clear written and verbal communication with diverse stakeholders.
• Bachelor’s or Associate degree preferred (or equivalent experience).

Responsibilities

• Manage the administrative workflow of engineering task requests in Smartsheet.
• Review requests for completeness and required documentation.
• Coordinate task assignments and maintain ownership ownership.
• Monitor deadlines, overdue tasks, and action items.
• Prepare meeting minutes, decisions, and action items for leadership.
• Coordinate onboarding, training, equipment, software, and system access.
• Maintain procedures, templates, and departmental records.
• Serve as a coordination point between Engineering, Sales, Operations, and Finance.

Skills

Project coordination

Executive support

Calendar management

Documentation

Cross-functional coordination

Communication

Organization

Education

Associate or Bachelor's degree in Business Administration/Communications

Tools

Microsoft 365

Asana

Jira

Smartsheet

Job description

i2G Systems is seeking a remote Engineering Coordinator to bridge executive operations and engineering workflows. You will support engineering leadership, manage project documentation, and coordinate cross-functional activities.

Responsibilities include Smartsheet task tracking, meeting facilitation, onboarding, and documentation management to ensure timely project progress and effective collaboration with Sales, Operations, and Finance.