Remote-Eligible Administrative Coordinator, General Pediatrics

Medical University of South Carolina; Charleston (SC); Hybrid; USD 54,140,000 - 92,024,000; Full time

Job summary

Medical University of South Carolina (MUSC) is seeking an Administrative Coordinator in the Division of General Pediatrics. The role requires independent judgment and the ability to manage complex administrative duties supporting the Chief and department operations.

Responsibilities include liaison work between divisions, HR duties, procurement, calendars, travel, Epic documentation, and patient care coordination.

Qualifications

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years experience in business management, public administration or administrative services.
• Excellent verbal and written communication skills; able to work independently with little supervision.
• Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.

Responsibilities

• 30% - Provides standard management support for the Division of General Pediatrics; liaison with Pediatric Business office; light HR duties and procurement; calendar management; travel arrangements; documentation handling; support for the Division Chief.
• 25% - Medical/clinical services preparation and patient management; assist with scheduling and referrals; enter patient data in Epic; manage clinic templates and record uploads.
• 20% - Coordinate division purchases from funding sources; vendor setup and payments; reconcile PCard transactions.
• 15% - Triages correspondence; manage divisional medical records; obtain patient records; respond to patient/physician inquiries; update charts as needed.
• 5% - Manage faculty leave requests; coordinate events and conferences; ensure CVs are uploaded in Interfolio.
• 5% - Other duties as assigned.

Skills

Verbal communication

Independent work

Problem solving

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Medical University of South Carolina (MUSC) is seeking an Administrative Coordinator in the Division of General Pediatrics. The role requires independent judgment and the ability to manage complex administrative duties supporting the Chief and department operations.

Responsibilities include liaison work between divisions, HR duties, procurement, calendars, travel, Epic documentation, and patient care coordination.