Remote-Eligible Administrative & Fiscal Coordinator

William & Mary; Williamsburg (VA); Hybrid; USD 29,000 - 48,000; Full time

Job summary

William & Mary’s Department of Military Science seeks an Administrative & Fiscal Coordinator to support the department's leadership and daily operations, including budgeting, purchasing, scheduling, and communications.

The role involves coordinating meetings and events, managing reimbursements and accounting entries, maintaining the website and newsletters, and liaising with campus offices to ensure smooth operations for ROTC students and faculty.

Qualifications

• High School graduate or equivalent.
• Demonstrated customer service experience and knowledge of administrative and office support functions, including office equipment, established procedures, and customer service best practices.
• Excellent interpersonal, verbal, and written communication skills, with the ability to communicate effectively and establish positive working relationships with a diverse population of faculty, staff, and students.
• Working knowledge of fiscal administration and general accounting practices, including tracking and projecting expenditures.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Some knowledge of general employment/hiring practices and procedures.
• Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
• Ability to learn and work effectively with automated and productivity systems in the areas of fund management, procurement, and reporting.

Responsibilities

• General Administration and Support: inventory, order, and maintain supply of office equipment; coordinate meetings and correspondence.
• Communications and Technological Support: maintain content on the unit website and electronic media; prepare communications materials.
• Fiscal Administration: manage department funds, verify entries, and assist with forecasting and reporting.
• Procurement, Scheduling and Records: handle procurements, scheduling, course registrations, and maintain unit records.

Job description

William & Mary’s Department of Military Science seeks an Administrative & Fiscal Coordinator to support the department's leadership and daily operations, including budgeting, purchasing, scheduling, and communications.

The role involves coordinating meetings and events, managing reimbursements and accounting entries, maintaining the website and newsletters, and liaising with campus offices to ensure smooth operations for ROTC students and faculty.