Executive Administrative & Operations Coordinator

William & Mary and the Virginia Institute of Marine Science; Williamsburg (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

William & Mary in Williamsburg seeks an Administrative Coordinator to support the day-to-day operations of AidData. You will assist with office, facilities, event, HR, and fiscal management, coordinating with multiple departments and campuses, and collaborating with the Executive Director as needed.

The role is based on campus in Williamsburg. The position requires timely, accurate administrative support experience and strong communication, with no visa sponsorship for this role.

Qualifications

• Associate’s degree or equivalent combination of education, experience, and training.
• 1+ years of timely and accurate administrative support in a fast-paced office.
• Outstanding interpersonal, verbal and written communication skills with ability to work with a diverse audience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with ability to learn development and design-related software.

Responsibilities

• Coordinate department meetings and retreats including agenda, space, speakers, and meals.
• Schedule logistics for meetings with internal and external constituents.
• Greet visitors and resolve routine problems; escalate complex matters as needed.
• Coordinate IT approvals and procurement of IT equipment for staff and new hires.
• Maintain AidData Staff Resource Intranet via SharePoint and manage department records.
• Process travel, reimbursements, and personnel actions in Workday with supervisor backup.
• Oversee student hiring, onboarding, and staff separations in Workday as needed.
• Provide event support for on-campus and off-campus events.

Skills

Interpersonal communication

Verbal and written communication

Attention to detail

Team collaboration

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

William & Mary in Williamsburg seeks an Administrative Coordinator to support the day-to-day operations of AidData. You will assist with office, facilities, event, HR, and fiscal management, coordinating with multiple departments and campuses, and collaborating with the Executive Director as needed.

The role is based on campus in Williamsburg. The position requires timely, accurate administrative support experience and strong communication, with no visa sponsorship for this role.