Administrative & Fiscal Lead, Military Science

Commonwealth of VA Careers; Williamsburg (VA); On-site; USD 29,000 - 48,000; Full time

Job summary

William & Mary is seeking an Administrative & Fiscal Coordinator (Military Science) to support the department's administrative needs and faculty leadership. The role covers office support, fiscal tasks, communications, scheduling, recruitment, and event coordination on campus.

Under supervision of the Department Chair, you will assist with reimbursements, accounting journals, records management, and website content updates, contributing to efficient operations for ROTC programs.

Qualifications

• High School graduate or equivalent.
• Demonstrated customer service experience and knowledge of administrative and office support functions.
• Excellent interpersonal, verbal, and written communication skills with a diverse population.
• Working knowledge of fiscal administration and general accounting practices.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Some knowledge of general employment/hiring practices and procedures.
• Ability to learn and apply organizational policies and procedures.

Responsibilities

• Provide administrative support: ordering supplies, distributing mail, coordinating meetings, and department correspondence.
• Serve as first point of contact to visitors, students, and faculty, answering inquiries or referring as needed.
• Provide fiscal support: processing reimbursements, journals, adjustments, and financial statements.
• Support unit communications: website and electronic media content updates.
• Facilitate course scheduling and registration for department courses.
• Support recruitment operations: scheduling physicals, coordinating with campus medical clinic, tracking applicant documentation.
• Arrange and coordinate program meetings and events, including catering and travel logistics.
• Liaise with campus units to process transactions and procure equipment and services.
• Maintain records management for student files and department records.

Skills

Customer service

Interpersonal communication

Administrative support

Office software

Verbal communication

Policy interpretation

Education

High School diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Cascade

Blackboard

Workday

Group calendars

Listservs

Social media

Job description

William & Mary is seeking an Administrative & Fiscal Coordinator (Military Science) to support the department's administrative needs and faculty leadership. The role covers office support, fiscal tasks, communications, scheduling, recruitment, and event coordination on campus.

Under supervision of the Department Chair, you will assist with reimbursements, accounting journals, records management, and website content updates, contributing to efficient operations for ROTC programs.