Remote Document Control Specialist – EPC Projects

Talentify; Madison (WI); Remote; USD 41,000 - 55,000; Full time

Benefits offered by this job

PTO & holidays

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Actalent is seeking a Document Control Specialist to oversee the documentation for large capital projects, including wind, solar, and new generation plants. You will manage the Document Management System, train users, and ensure compliant processes across multiple managers and high-volume projects.

100% remote opportunity with a mature, automated system and a supportive team culture. The role is contract-based and located out of Madison, WI, with pay ranging from $30.00–$40.00 per hour.

Qualifications

• 2-5 years of document controls experience supporting projects within a regulated industry (energy, DOE, defense, government, nuclear, coal, chemical, oil and gas).
• Proficiency in using document management systems, ideally Oracle Primavera Unifier, but experience with Procure or similar systems is acceptable.
• Experience supporting multiple managers, handling a high volume of projects and documents in a fast-paced industry.
• Strong adherence to SOPs and processes.
• Quick learner and self-starter with initiative.

Responsibilities

• Work within and oversee the company's Document Management System (Oracle Primavera Unifier), managing business processes, workflows, transmittals, submittals, RFIs, letters, faxes, emails, electronic filing, and similar tasks.
• Manage electronic and hard copy filing of project-related technical documentation and provide internal and external deliverable status reports to Project Managers as required.
• Collaborate with Project Managers to ensure proper resources are used at each business process workflow step, identify project risks, communicate them to the project team, and work towards resolution.
• Provide training to company and partner users to support effective use of the Document Management System.
• Act as the lead resource on all project-related document control items, including compliance with project-specific contractual/commercial terms.
• Assist QA/QC in auditing the onsite construction document control efforts of contractors and ensure project document lists are up to date.
• Interface with Records Management for long-term storage and archiving documents.
• Ensure project document lists are current.
• Interface with vendors, contractors, suppliers, and other service providers to ensure the accuracy of technical content.
• Perform work under the supervision of a manager.

Skills

Document control

Oracle Primavera Unifier

RFI management

Submittals

QA/QC support

Training others

Tools

Oracle Primavera Unifier

Procure

Job description

Actalent is seeking a Document Control Specialist to oversee the documentation for large capital projects, including wind, solar, and new generation plants. You will manage the Document Management System, train users, and ensure compliant processes across multiple managers and high-volume projects.

100% remote opportunity with a mature, automated system and a supportive team culture. The role is contract-based and located out of Madison, WI, with pay ranging from $30.00–$40.00 per hour.