Document Control Specialist

Talentify; Madison (WI); Remote; USD 41,000 - 55,000; Full time

Benefits offered by this job

PTO & holidays

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Actalent is seeking a Document Control Specialist to oversee the documentation for large capital projects, including wind, solar, and new generation plants. You will manage the Document Management System, train users, and ensure compliant processes across multiple managers and high-volume projects.

100% remote opportunity with a mature, automated system and a supportive team culture. The role is contract-based and located out of Madison, WI, with pay ranging from $30.00–$40.00 per hour.

Qualifications

• 2-5 years of document controls experience supporting projects within a regulated industry (energy, DOE, defense, government, nuclear, coal, chemical, oil and gas).
• Proficiency in using document management systems, ideally Oracle Primavera Unifier, but experience with Procure or similar systems is acceptable.
• Experience supporting multiple managers, handling a high volume of projects and documents in a fast-paced industry.
• Strong adherence to SOPs and processes.
• Quick learner and self-starter with initiative.

Responsibilities

• Work within and oversee the company's Document Management System (Oracle Primavera Unifier), managing business processes, workflows, transmittals, submittals, RFIs, letters, faxes, emails, electronic filing, and similar tasks.
• Manage electronic and hard copy filing of project-related technical documentation and provide internal and external deliverable status reports to Project Managers as required.
• Collaborate with Project Managers to ensure proper resources are used at each business process workflow step, identify project risks, communicate them to the project team, and work towards resolution.
• Provide training to company and partner users to support effective use of the Document Management System.
• Act as the lead resource on all project-related document control items, including compliance with project-specific contractual/commercial terms.
• Assist QA/QC in auditing the onsite construction document control efforts of contractors and ensure project document lists are up to date.
• Interface with Records Management for long-term storage and archiving documents.
• Ensure project document lists are current.
• Interface with vendors, contractors, suppliers, and other service providers to ensure the accuracy of technical content.
• Perform work under the supervision of a manager.

Skills

Document control

Oracle Primavera Unifier

RFI management

Submittals

QA/QC support

Training others

Tools

Oracle Primavera Unifier

Procure

Job description

About this job

Join our dynamic team as a Document Control Specialist supporting large capital projects, including wind, solar, and new generation plants. You will manage and control construction project documentation, implement and maintain document control procedures, and train others to use these procedures effectively. This role involves monitoring business processes and maintaining the Document Management System.

Responsibilities

• Work within and oversee the company's Document Management System (Oracle Primavera Unifier), managing business processes, workflows, transmittals, submittals, RFIs, letters, faxes, emails, electronic filing, and similar tasks.
• Manage electronic and hard copy filing of project-related technical documentation and provide internal and external deliverable status reports to Project Managers as required.
• Collaborate with Project Managers to ensure proper resources are used at each business process workflow step, identify project risks, communicate them to the project team, and work towards resolution.
• Provide training to company and partner users to support effective use of the Document Management System.
• Act as the lead resource on all project-related document control items, including compliance with project-specific contractual/commercial terms.
• Assist QA/QC in auditing the onsite construction document control efforts of contractors and ensure project document lists are up to date.
• Interface with Records Management for long-term storage and archiving documents.
• Ensure project document lists are current.
• Interface with vendors, contractors, suppliers, and other service providers to ensure the accuracy of technical content.
• Perform work under the supervision of a manager.
• 2-5 years of document controls experience supporting projects within a regulated industry (energy, DOE, defense, government, nuclear, coal, chemical, oil and gas, etc.).
• Proficiency in using document management systems, ideally Oracle Primavera Unifier, but experience with Procure or similar systems is acceptable.
• Experience supporting multiple managers, handling a high volume of projects and documents in a fast-paced industry.
• Strong adherence to SOPs and processes.
• Quick learner and self-starter with initiative.
• Ability to handle high-pressure situations and work well with varying personalities.

Additional Skills & Qualifications

• Experience in construction, EPC, document control, RFI, submittal, cost control, project controls, and change order management.
• A professional demeanor and ability to work effectively under supervision.

This is a 100% remote opportunity. You will be part of a mature and fully built-out system with sound processes and automation. The project controls team primarily consists of long-term contractors. The manager encourages team autonomy, providing a supportive work culture without micromanagement. You will receive PTO and holiday benefits.

Job Type & Location

This is a Contract position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a fully remote position.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Each posting applies separately and lists its own pay.