Remote Construction Project Coordinator - KS

Ideatek Telcom LLC; Wichita (KS); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and 401

401(k) with match

Tuition reimbursement

Free internet service or reimbursement

Job summary

IdeaTek seeks a Construction Project Coordinator to support day-to-day project, contract, and administrative tasks for the Middle Mile project with KDOT. This remote Kansas role requires meticulous contract understanding, strong communication, and cross-functional coordination to keep work on track.

You will review documentation, assist with invoicing, and ensure alignment between operations, finance, and external partners, while navigating contract changes and status updates.

Qualifications

• 2+ years of experience in project administration, construction administration, contract administration, accounting, or related field.
• Experience using Google Workspace, including Google Sheets and Google Slides.
• Strong verbal and written communication skills with the ability to build professional relationships over the phone and in writing.
• Ability to work independently in a remote environment while maintaining strong communication with internal and external stakeholders.

Responsibilities

• Serve as a primary point of contact for KDOT, managing regular communication, questions, meetings, reporting, documentation, and follow-up on project requirements.
• Maintain a strong working knowledge of the Middle Mile contract and use it to interpret requirements, identify impacts, and guide project decisions.
• Coordinate project invoicing by reviewing completed work, contract requirements, and supporting documentation to determine what is billable and resolve discrepancies with accounting.
• Track project activity, milestones, deliverables, documentation, and reporting requirements to maintain accurate visibility into project status.
• Serve as a liaison between KDOT, project leadership, operations, construction teams, contractors, and accounting to keep information flowing and issues moving toward resolution.
• Monitor changes to project scope, contract requirements, and project activity and communicate potential operational or financial impacts to stakeholders.
• Review maps, engineering plans, construction documentation, and project records to support accurate reporting and decision-making.
• Identify discrepancies, gaps, or potential risks and proactively research solutions before they affect progress or compliance.
• Prepare reports, presentations, visual updates, and other project materials using Google Sheets and Google Slides.
• Support the Middle Mile project team with additional administrative and coordination needs as the project progresses.

Skills

Detail-oriented

Quick learner

Relationship builder

Problem solver

Financially minded

Resourceful

Adaptable

Education

Accounting, Finance, Construction Management, Business or related degree

Tools

Google Sheets

Google Slides

Job description

IdeaTek seeks a Construction Project Coordinator to support day-to-day project, contract, and administrative tasks for the Middle Mile project with KDOT. This remote Kansas role requires meticulous contract understanding, strong communication, and cross-functional coordination to keep work on track.

You will review documentation, assist with invoicing, and ensure alignment between operations, finance, and external partners, while navigating contract changes and status updates.