Construction Project Coordinator

Ideatek Telcom LLC; Wichita (KS); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and 401

401(k) with match

Tuition reimbursement

Free internet service or reimbursement

Job summary

IdeaTek seeks a Construction Project Coordinator to support day-to-day project, contract, and administrative tasks for the Middle Mile project with KDOT. This remote Kansas role requires meticulous contract understanding, strong communication, and cross-functional coordination to keep work on track.

You will review documentation, assist with invoicing, and ensure alignment between operations, finance, and external partners, while navigating contract changes and status updates.

Qualifications

• 2+ years of experience in project administration, construction administration, contract administration, accounting, or related field.
• Experience using Google Workspace, including Google Sheets and Google Slides.
• Strong verbal and written communication skills with the ability to build professional relationships over the phone and in writing.
• Ability to work independently in a remote environment while maintaining strong communication with internal and external stakeholders.

Responsibilities

• Serve as a primary point of contact for KDOT, managing regular communication, questions, meetings, reporting, documentation, and follow-up on project requirements.
• Maintain a strong working knowledge of the Middle Mile contract and use it to interpret requirements, identify impacts, and guide project decisions.
• Coordinate project invoicing by reviewing completed work, contract requirements, and supporting documentation to determine what is billable and resolve discrepancies with accounting.
• Track project activity, milestones, deliverables, documentation, and reporting requirements to maintain accurate visibility into project status.
• Serve as a liaison between KDOT, project leadership, operations, construction teams, contractors, and accounting to keep information flowing and issues moving toward resolution.
• Monitor changes to project scope, contract requirements, and project activity and communicate potential operational or financial impacts to stakeholders.
• Review maps, engineering plans, construction documentation, and project records to support accurate reporting and decision-making.
• Identify discrepancies, gaps, or potential risks and proactively research solutions before they affect progress or compliance.
• Prepare reports, presentations, visual updates, and other project materials using Google Sheets and Google Slides.
• Support the Middle Mile project team with additional administrative and coordination needs as the project progresses.

Skills

Detail-oriented

Quick learner

Relationship builder

Problem solver

Financially minded

Resourceful

Adaptable

Education

Accounting, Finance, Construction Management, Business or related degree

Tools

Google Sheets

Google Slides

Job description

All Jobs > Construction Project Coordinator

Are you highly organized, comfortable with numbers, and great at keeping complex projects on track? Do you enjoy building relationships, understanding the details behind a contract, and connecting the dots between operations, financials, and external partners?

IdeaTek is looking for a Construction Project Coordinator to provide the day-to-day project, contract, and administrative support needed to keep our Middle Mile project moving forward. You'll serve as a key liaison between IdeaTek's operations teams and KDOT, helping manage project documentation, reporting, invoicing, contract requirements, and ongoing communication.

This is a detail-heavy role for someone who can learn a complex contract, understand how changes affect the project, and communicate those impacts clearly. You'll work closely with the Middle Mile project team and KDOT to keep information accurate, requirements understood, and project activity moving.

This position is remote within Kansas, with primarily daytime hours and minimal travel.

A Day in the Life

You’ll start your day reviewing project activity, outstanding requirements, and financial or other documentation items that need attention. You may follow up with KDOT on project questions, review project records to determine what work can be billed, or work with accounting to make sure invoices are accurate and supported by the contract.

Throughout the day, you’ll communicate with KDOT, internal operations teams, contractors, and accounting partners to gather information, resolve questions, and keep everyone aligned. You’ll need to stay close to the details while also understanding the bigger picture—especially when a contract change, project decision, or construction activity could have a financial or reporting impact.

What You'll Do

• Serve as a primary point of contact for KDOT, managing regular communication, questions, meetings, reporting, documentation, and follow-up on project requirements.
• Maintain a strong working knowledge of the Middle Mile contract and use it to interpret requirements, identify impacts, and guide project decisions.
• Coordinate project invoicing by reviewing completed work, contract requirements, and supporting documentation to determine what is billable and working with accounting to resolve discrepancies.
• Track project activity, milestones, deliverables, documentation, and reporting requirements to maintain accurate visibility into project status.
• Serve as a liaison between KDOT, project leadership, operations, construction teams, contractors, and accounting to keep information flowing and issues moving toward resolution.
• Monitor changes to project scope, contract requirements, and project activity and communicate potential operational or financial impacts to the appropriate stakeholders.
• Review maps, engineering plans, construction documentation, and project records to support accurate reporting and decision-making.
• Identify discrepancies, gaps, or potential risks and proactively research solutions before they affect project progress or compliance.
• Prepare reports, presentations, visual updates, and other project materials using tools such as Google Sheets and Google Slides.
• Support the Middle Mile project team with additional administrative and coordination needs as the project progresses.

What We’re Looking For

To be considered for this role, you'll need the following required qualifications:

• 2+ years of experience in project administration, construction administration, contract administration, accounting, or a related field.
• Experience using Google Workspace, including Google Sheets and Google Slides.
• Strong verbal and written communication skills with the ability to build professional relationships over the phone and in writing.
• Ability to work independently in a remote environment while maintaining strong communication with internal and external stakeholders.

What Will Help You Stand Out

Preferred Qualifications:

• Experience working with government agencies or government-funded projects.
• Construction or telecommunications industry experience.
• Experience interpreting construction plans, maps, engineering drawings, or project documentation.
• Accounting, Finance, Construction Management, Business, or related degree.

Desired Attributes

Beyond the qualifications, these attributes are what make someone a great fit for our team:

• Detail-Oriented – You notice the details, keep information accurate, and don't let important requirements slip through the cracks.
• Quick Learner – You can absorb a complex contract, learn the terminology, and apply it confidently.
• Relationship Builder – You communicate professionally, build trust, and know how to handle conversations with a variety of stakeholders.
• Problem Solver – You dig into the details, ask questions, and find a path forward when something doesn't add up.
• Financially Minded – You understand that project decisions can have financial consequences and know to look for them.
• Resourceful – You know how to find answers and use information from multiple sources to make informed decisions.
• Adaptable – You stay organized and effective as project requirements, priorities, and circumstances change.

Why Join IdeaTek?

IdeaTek is a cutting-edge telecommunications company dedicated to bringing fast, reliable internet to underserved communities. We're a passionate team of innovators and problem-solvers committed to making a difference in the lives of our customers. At IdeaTek, we value our employees and foster a culture of collaboration, growth, and community involvement.

A few of the key ways we strive to make employees feel valued include:

• Medical, dental, vision, life, and 401(k) with match
• Free coaching/counseling for employees & families
• Free internet service (if available in your area) or internet reimbursement
• Tuition reimbursement for personal and professional growth
• Community engagement opportunities
• Culture that values results, effort, and integrity

Our Core Values

• We are Trustworthy – We build confidence through transparency, follow-through, and dependability.
• We count on Big Thinkers – We don't just imagine the future—we create it with bold, actionable ideas.
• We have a Resilient Spirit – We embrace challenges, bounce back from setbacks, and keep striving for more.
• We stand on Belief – We believe everyone deserves access to technology that helps them learn, grow, and thrive.
• We foster Connectedness – Our work goes beyond broadband—we build real connections within our team and our communities.
• We drive Innovation – We're always looking for ways to improve and redefine what's possible.

This role is not eligible for Visa sponsorship.

This role is not eligible for relocation.

Salary and benefits commensurate with experience.