Remote Conference & Educator Events Coordinator

Epic Kids Inc.; United States; Remoto; USD 59.000 - 69.000; Tempo pieno

Descrizione del lavoro

Epic Kids Inc. is seeking a Conference and Educator Events Coordinator to manage our growing conference calendar from contract to close-out. This remote, 6-month W2 role requires 35–40 hours per week and reports to the Educator Engagement Lead.

You will own end-to-end planning for 10–12 events, handle booth logistics, travel, swag, and sponsor deliverables, and collaborate with marketing and creative teams to deliver engaging educator experiences.

Competenze

• 3 to 5 years running event, trade show or conference operations end to end.
• Own exhibitor kits, decorator orders, shipping and on-site logistics.
• Track deadlines across several events at once with a clear system (Asana, Monday, Trello, or strong spreadsheets).
• Excellent written and verbal communication with decorators, venues, publishers, hotels and freight carriers.

Mansioni

• Plan and execute end-to-end conference operations across an annual calendar of 10–12 events.
• Own booth logistics, shipping, vendor coordination, swag and travel for staff and Epic Educator Fellows; track sponsorship deliverables and deadlines.
• Shape the Epic booth by researching display options, coordinating with the creative team, and designing experiences and giveaways that engage educators.
• Drive first-time educator sign-ups and activations through on-site demos and clear onboarding pathways; partner with marketing on pre- and post-event outreach.
• Manage lead capture, post-event reports, and CRM uploads; route contacts to appropriate follow-up sequences.
• Maintain conference timelines in project tools and track budgets against actuals; explore new opportunities based on audience fit.

Conoscenze

Event coordination

Time management

Communication

Remote work

Travel readiness

Strumenti

Asana

Monday.com

Trello

Excel

Descrizione del lavoro

Epic Kids Inc. is seeking a Conference and Educator Events Coordinator to manage our growing conference calendar from contract to close-out. This remote, 6-month W2 role requires 35–40 hours per week and reports to the Educator Engagement Lead.

You will own end-to-end planning for 10–12 events, handle booth logistics, travel, swag, and sponsor deliverables, and collaborate with marketing and creative teams to deliver engaging educator experiences.