Remote Client Experience & Operations Coordinator

Talantir; United States; Remote; USD 34,000 - 41,000; Part time

Job summary

Talantir, a luxury portrait photography studio, seeks a part-time remote administrator to manage client communications and back-end workflows. You’ll respond to inquiries, handle contracts and invoices via 17hats, and keep client progress on track—ensuring every session runs smoothly.

The role emphasizes friendly, personalized communication, meticulous scheduling, and proactive problem-solving in a small team setting with flexible hours.

Qualifications

• Strong organizational skills with attention to detail.
• Clear, prompt, and thoughtful communication.
• Warm, personalized communication style and empathy.
• Ability to manage multiple moving pieces and schedules.
• Proactive, self-directed work ethic and following established workflows.

Responsibilities

• Respond to client inquiries and guide them through booking.
• Send contracts, invoices, and emails through our CRM (17hats).
• Keep track of client workflows and ensure everything stays on schedule.
• Coordinate shoot logistics and communicate with the team.
• Support clients before and after their sessions.
• Help keep tasks, calendar, and backend systems organized.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Emotional intelligence

Warm, personalized communication

Multitasking

Proactive mindset

Systems familiarity

Tools

17hats

Job description

Talantir, a luxury portrait photography studio, seeks a part-time remote administrator to manage client communications and back-end workflows. You’ll respond to inquiries, handle contracts and invoices via 17hats, and keep client progress on track—ensuring every session runs smoothly.

The role emphasizes friendly, personalized communication, meticulous scheduling, and proactive problem-solving in a small team setting with flexible hours.