Remote Business Services Coordinator for Startup Support

ZenBusiness Inc.; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Vision, Dental

Disability & Life Insurance

401k + Match

Equity (RSUs)

Paid parking

10 paid holidays

Job summary

ZenBusiness is seeking a Business Services Coordinator to support a fast-growing team of filing and compliance agents. The role emphasizes organization, collaboration, reliability, and timely, high-volume data handling.

You will report to the Business Services Manager and work in-office with standard hours, Monday to Friday. Ideal candidates are highly organized, communicative, and capable of independent work in a dynamic startup environment.

Qualifications

• High School Diploma, GED, or relevant industry experience.
• Excellent written and verbal communication skills.
• History and proven experience in effectively prioritizing workload to meet objectives.
• Experience with Salesforce or other CRM applications.
• Excellent interpersonal communication skills.
• Demonstrated ability to work independently.
• Ability to adapt to ever-changing priorities with a positive and constructive attitude.
• Comfortable with a rapidly growing tech startup's pace, dynamic environment, and ambiguity.

Responsibilities

• Administrative support, including customer and government agency correspondence, document management, and other department support functions.
• Maintain and file all department records according to records management protocols and naming conventions.
• Prepare and send mail via USPS and/or FedEx.
• Receive and process incoming mail and Federal Express, and distribute them to the appropriate recipient(s).
• Act as the main point of contact for Service of Process (SOP) documents and manage related tasks.
• Scan documents and upload them to the company database.
• Maintain professionalism with office staff, Processor Servers, Clients, and other stakeholders.
• Ensure Salesforce data integrity by updating Cases, Accounts, and other objects as instructed.
• Stay updated on product knowledge and expand industry knowledge.

Skills

Excellent written and verbal comms

Independent worker

Adaptable in fast-paced startup

Cross-functional collaboration

Attention to detail

Education

High School Diploma or GED

Tools

Salesforce

CRM software

Adobe DC

Google Workspace

macOS

Job description

ZenBusiness is seeking a Business Services Coordinator to support a fast-growing team of filing and compliance agents. The role emphasizes organization, collaboration, reliability, and timely, high-volume data handling.

You will report to the Business Services Manager and work in-office with standard hours, Monday to Friday. Ideal candidates are highly organized, communicative, and capable of independent work in a dynamic startup environment.