Remote Budget & Vendor Operations Manager

itD; San Jose (CA); Remote; USD 36,000 - 44,000; Full time

Job summary

itD is hiring an Operations Manager III to oversee Central Security budget operations, vendor management, and procurement processes. You will serve as the central intake point for budgets and vendor requests while supervising financial tracking, contract lifecycle management, and program health reporting.

The ideal candidate has strong experience in security or IT vendor management, budget reconciliation, financial forecasting, and procurement operations, with a track record of managing a $10M+

Qualifications

• Experience managing vendor contracts or procurement operations.
• Background in security or IT vendor management.
• Experience supporting a vendor spend portfolio of $10 million or more.
• Active DSS-4 clearance.
• Strong proficiency in Google Sheets, including advanced formulas, budget tracking, and financial reconciliation.
• Proficiency in Tableau for budget reporting, utilization tracking, and data analysis.
• Working knowledge of procurement processes, including purchase requisitions (PRs), purchase orders (POs), invoicing, and accruals.
• Experience managing intake and ticketing workflows for request tracking, triage, and status updates.
• Ability to manage multiple concurrent workstreams, prioritize competing deadlines, and work independently with minimal supervision.
• Excellent written communication skills, including the ability to prepare clear financial reports, stakeholder updates, and presentations.

Responsibilities

• Manage the intake and triage of Central Security budget and vendor requests, coordinating with cross-functional partners and initiating the appropriate review and approval workflows.
• Own the Central Security budget tracker, ensuring financial data accuracy, completeness, and consistency across financial systems and reporting sources.
• Track and reconcile vendor spend, invoices, accruals, purchase requests, and purchase orders while supporting budget forecasting and financial planning activities.
• Develop monthly and quarterly reports analyzing budget status, utilization, forecasts, significant changes, and alignment with organizational priorities.
• Oversee the vendor contract lifecycle, maintaining contract portfolio status, managing renewal calendars with 90-day advance alerts, and coordinating with Sourcing on procurement and vendor onboarding.
• Drive vendor onboarding processes, operational runbooks, quality reviews, issue remediation, and biweekly vendor communications to ensure compliance and operational efficiency.
• Improve budget management and procurement workflows by identifying process gaps, maintaining intake and ticketing records, and delivering clear written updates and presentations to internal stakeholders.

Skills

Vendor management

Budget reconciliation

Financial forecasting

Procurement operations

Written communication

Google Sheets

Tableau

Intake and ticketing workflows

Education

Accounting degree

FP&A certification

DSS-4 clearance

Tools

Google Sheets

Tableau

Job description

itD is hiring an Operations Manager III to oversee Central Security budget operations, vendor management, and procurement processes. You will serve as the central intake point for budgets and vendor requests while supervising financial tracking, contract lifecycle management, and program health reporting.

The ideal candidate has strong experience in security or IT vendor management, budget reconciliation, financial forecasting, and procurement operations, with a track record of managing a $10M+