IT Financial & Vendor Operations Specialist

AMERISAFE; DeRidder (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

AMERISAFE is seeking an IT Financial Operations Specialist to support budgeting, procurement, invoice processing, and vendor coordination within the IT department. You will help ensure accurate financial tracking, timely renewals, and efficient day-to-day operations.

The role involves preparing budgets, tracking expenses, generating reports, and supporting audits in line with SOX requirements, while maintaining confidentiality of sensitive information and coordinating IT training and

Qualifications

• High school diploma or equivalent.
• Strong proficiency with Microsoft Office applications, particularly Excel.
• Excellent organizational, analytical, and time-management skills.
• Strong attention to detail and commitment to accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and recurring deadlines.
• Ability to maintain confidentiality of financial, contractual, and vendor information.

Responsibilities

• Support annual IT budget preparation, monitoring, and reporting.
• Track budgeted versus actual expenditures and maintain historical expense records.
• Review and reconcile invoices, purchase orders, recurring charges, and payments.
• Assist with expense tracking, allocation, and financial reporting.
• Prepare budget, expense, renewal, KPI, and management reports.
• Coordinate purchasing activities and maintain supporting approval documentation.
• Support IT procurement activities, including quote collection, purchase request coordination, purchase order tracking, and related documentation.
• Serve as a point of contact for vendors regarding invoices, renewals, billing questions, and account maintenance.
• Maintain current IT and vendor contact information.
• Coordinate renewal activities to help prevent service disruptions.
• Maintain records and schedules for software subscriptions, maintenance agreements, warranties, digital certificates, domain registrations.
• Coordinate renewal activities to help prevent service disruptions.
• Maintain accurate and confidential IT financial records.
• Ensure documentation is retained in accordance with purchasing, approval, record-retention, and Sarbanes-Oxley audit requirements.
• Provide supporting documentation for management reviews and audit requests.
• Coordinate logistics and administrative support for IT meetings, events, and departmental activities.
• Coordinate IT training registrations, scheduling, communications, and related records.
• Provide operational and administrative support to ensure the efficient functioning of the IT department.

Skills

Excel

Organizational skills

Analytical skills

Time management

Attention to detail

Written and verbal communication

Multi-tasking

Confidentiality

Education

Post-secondary education in Accounting/Finance/Business Admin/IT or related fields

Job description

AMERISAFE is seeking an IT Financial Operations Specialist to support budgeting, procurement, invoice processing, and vendor coordination within the IT department. You will help ensure accurate financial tracking, timely renewals, and efficient day-to-day operations.

The role involves preparing budgets, tracking expenses, generating reports, and supporting audits in line with SOX requirements, while maintaining confidentiality of sensitive information and coordinating IT training and