Business Operations - Operations Manager III

Spectraforce Technologies, Inc.; New York (NY); Remote; USD 120,000 - 150,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an experienced Operations Manager III to lead budget operations and vendor management within the Central Security organization.

This remote US role supports multiple workstreams and coordinates with cross-functional teams to ensure financial accuracy and process improvements. The role emphasizes managing $10M+ vendor spend, optimizing budget processes, and deploying financial tooling like Google Sheets and Tableau.

Qualifications

• Experience managing vendor contracts or procurement operations.
• Proficient in budget tracking, reconciliation, and reporting.
• Familiar with PR/PO processing, invoicing, and accruals.

Responsibilities

• Serve as the single intake point for budget and vendor requests.
• Maintain the Central Security budget with accuracy.
• Track budget utilization and prepare monthly/quarterly analyses.
• Manage vendor contracts, PR/PO processing, invoicing, and accruals.
• Prepare written reports and communications for stakeholders.

Skills

Vendor contracts management

Budget tracking

Tableau

Google Sheets

Intake / ticketing workflows

Written communication

Independent execution

DSS-4 clearance

Security vendor management

Large-scale vendor spend

Education

Accounting degree

FP&A certification

Tools

Buy@

Contracts Hub

GSD Tasks

Job description

Business Operations - Operations Manager III

Location: US - Remote (Preferred EST; preference for candidates based in New York)

Contract Duration : 1+ Months - Possibility of Extension or Conversion: Yes

About the Role

Team is seeking a Business Operations Manager for an assignment supporting vendor management and budget operations within the Central Security organization. This role is designed for an experienced professional who thrives in a fast-paced environment, manages multiple workstreams, and collaborates effectively with cross-functional teams.

Job Responsibilities

• Serve as the single intake point for Central Security budget and vendor requests, including logging, triaging, and routing requests.
• Initiate TPA, NDA, Buy@, and PDR reviews.
• Own and maintain the Central Security budget, ensuring data accuracy and completeness with strong attention to detail.
• Recommend and implement improvements to budget management processes, following industry best practices.
• Partner with program team members to drive initiatives that clarify and improve overall budget management processes.
• Support the adoption and integration of various financial tooling systems and services, maintaining consistency and parity of information across sources.
• Support tactical and operational requests, including budget status updates, information requests, change management, and related activities.
• Track and maintain budget utilization reports, cross-referenced against organizational strategic initiatives.
• Manage budget trackers, invoice tracking, accruals, forecasting, and program health reporting.
• Partner effectively with key internal and external stakeholders, including Finance and Sourcing, while building and maintaining strong working relationships.
• Deliver monthly and quarterly analyses detailing budget status, utilization, and major changes.
• Support internal communications regarding broad-based and project-specific progress, including written updates and presentations.
• Manage vendor contracts and procurement operations, including purchase requisition (PR) and purchase order (PO) processing, invoicing, and accruals.
• Track and reconcile budgets using Google Sheets and Tableau, applying advanced formulas and reporting techniques.
• Support intake and ticketing workflows for request management and status updates.
• Draft clear written reports and communications for internal stakeholders.
• Oversee a portfolio of more than $10 million in vendor spend, ensuring compliance and operational efficiency.
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations.
• Manage the full vendor contract lifecycle, including maintaining a renewal calendar with 90-day alerts, tracking portfolio status, and following up with Sourcing on PR/PO processing and vendor onboarding.
• Drive vendor onboarding runbooks, quality reviews, issue remediation, and biweekly vendor communications.
• Track open requests and coordinate with the appropriate internal stakeholders to support timely resolution.
• Work independently with minimal supervision while prioritizing competing deadlines across multiple workstreams.

Minimum Requirements

• Demonstrated experience managing vendor contracts or procurement operations.
• Strong proficiency in Google Sheets and Tableau, including budget tracking, reconciliation, formulas, and reporting.
• Familiarity with procurement processes, including PR/PO processing, invoicing, and accruals.
• Ability to manage multiple concurrent workstreams with competing deadlines.
• Excellent written communication skills.
• Experience with intake and ticketing workflows, including request management and status updates.
• Ability to work independently with minimal supervision.
• DSS-4 clearance.
• Background in security or IT vendor management.
• Experience supporting a vendor spend portfolio of more than $10 million.
• Experience with budget management, forecasting, reconciliation, and financial reporting.

Required Education and Certifications

• Accounting degree.
• Financial Planning and Analysis (FP&A) certification.

Nice-to-Have Qualifications

• Experience with internal tools, including Buy@, Contracts Hub, and GSD Tasks.
• Familiarity with enterprise vendor management and procurement workflows in a large technology organization.

Must-Have Skills

• Vendor Contract Management / Procurement Operations: Demonstrated experience managing vendor contracts or procurement operations.
• Budget Tracking and Financial Reporting: Strong proficiency in Google Sheets and Tableau, including budget tracking, reconciliation, formulas, and reporting.
• Procurement Processes: Familiarity with PR/PO processing, invoicing, and accruals.
• Multitasking and Workstream Management: Ability to manage multiple concurrent workstreams with competing deadlines.
• Written Communication: Excellent written communication skills for reports, status updates, and stakeholder communications.
• Intake / Ticketing Workflows: Experience with request management, intake processes, and status updates.
• Independent Execution: Comfort working independently with minimal supervision.
• DSS-4 Clearance: Required clearance.
• Security / IT Vendor Management: Background in security or IT vendor management.
• Large-Scale Vendor Spend: Experience supporting a portfolio of more than $10 million.