Remote Bilingual Executive Assistant (EN/ES) - Healthcare

Globaltize; United States; A distancia; USD 34.000 - 48.000; A tiempo parcial

Descripción de la vacante

Globaltize is seeking a highly organized, bilingual executive assistant to support a small, California-based clinical neuropsychology practice. The role covers administrative operations, client intake, scheduling, and HIPAA-compliant handling of confidential information, with a path to full-time as the practice grows.

This remote, part-time position starts at 20 hours/week and aligns with U.S. business hours, Pacific Time preferred.

Formación

• Fully bilingual in English and Spanish with fluent written and spoken communication.
• 3+ years in executive assistant, healthcare administration, or clinical support roles.
• Strong interpersonal and communication skills with a warm, professional demeanor.
• High emotional intelligence and ability to work with vulnerable populations.
• Strong organizational skills with multitasking and prioritization.
• HIPAA-compliant mindset for confidential information.
• Reliable home office setup with stable internet and quiet environment.
• Comfortable working independently in a remote setting.

Responsabilidades

• Answer and triage incoming calls in English and Spanish.
• Screen and qualify potential therapy and evaluation clients regarding symptoms, medications, and service fit.
• Schedule and manage appointments and calendars.
• Send digital consent forms and collect electronic signatures.
• Collect client deposits over the phone.
• Contact law firms to clarify immigration evaluation requirements, such as U Visa and VAWA.
• Manage electronic health records (EHR) documentation and updates.
• Handle business email communication and correspondence.
• Assist with personal scheduling, including appointments, travel, and errands.
• Support operational tasks and practice growth initiatives.
• Maintain strict confidentiality of all clinical and client information.

Conocimientos

Bilingual EN/ES

Executive support

Healthcare admin

HIPAA compliant mindset

Remote work

Herramientas

EHR systems

Scheduling platforms

Descripción del empleo

Globaltize is seeking a highly organized, bilingual executive assistant to support a small, California-based clinical neuropsychology practice. The role covers administrative operations, client intake, scheduling, and HIPAA-compliant handling of confidential information, with a path to full-time as the practice grows.

This remote, part-time position starts at 20 hours/week and aligns with U.S. business hours, Pacific Time preferred.