Remote Assistant Operations Manager – Programs & Process

Conference Catalysts; United States; Remote; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

HSA

401(k)

Flexible time off

Company holidays

Life Insurance

Job summary

Conference Catalysts is seeking an Assistant Operations Manager to support the Operations Management team from a remote location within the United States. The role focuses on administrative tasks, documentation, research, and internal coordination for association portfolios and OM initiatives.

The position reports to the VP of Operations Management and involves coordinating meetings, updating records, and assisting with process improvements.

Qualifications

• Bachelor’s degree in business, management, communications, or related field.
• Strong written communication and organization skills.
• Ability to manage multiple tasks across different projects.

Responsibilities

• Assist OM unit team members with task execution and administrative support.
• Draft and distribute meeting agendas, minutes, and follow-ups to stakeholders.
• Coordinate tasks related to membership rosters, elections, and awards cycles.
• Support development of marketing and communication materials.
• Maintain and update records across client and internal platforms.
• Conduct research to support client or internal unit needs.
• Support meetings including scheduling, logistics, and documentation.
• Prepare documentation for internal SOPs and resource libraries.
• Assist internal innovation and process improvement efforts.
• Understand association governing documents (Constitutions, Bylaws, Plans).
• Perform other duties as assigned.

Skills

Written communication

Organizational skills

Multi-tasking

Nonprofit familiarity

Education

Bachelor's degree in business/management/communications or related field

Tools

ClickUp

MailChimp

CMS tools

Job description

Conference Catalysts is seeking an Assistant Operations Manager to support the Operations Management team from a remote location within the United States. The role focuses on administrative tasks, documentation, research, and internal coordination for association portfolios and OM initiatives.

The position reports to the VP of Operations Management and involves coordinating meetings, updating records, and assisting with process improvements.