Remote Conference Management Associate

Conference Catalysts; Orlando (FL); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Health FSA

401(k) Retirement Plan

Uncapped flex time off

14 paid holidays

Life and AD&D insurance

Job summary

Conference Catalysts, a remote-friendly conference management company, seeks an Associate Conference Manager in the United States to assist Directors in delivering conferences from conception to completion. The role leads into the Junior Conference Manager path within the Conference Management Unit.

You will work with cross-functional teams, manage budgets and timelines, and coordinate vendor relationships while growing professional expertise in events and operations.

Qualifications

• Bachelor's degree in event management, business administration, management, communications, or related field.
• Strong communication, organization, and client-facing skills.
• Strong project management skills with the ability to manage multiple tasks and deadlines.
• Demonstrated problem-solving ability and resourcefulness.
• Familiarity with professional associations or nonprofit organizations.

Responsibilities

• Meet weekly with Director, Conference Management Operations to provide status updates and discuss improvements.
• Attend weekly Unit, team, and All-Company meetings and participate in workshops.
• Maintain accurate time records according to company policy to track support requirements for each client.
• Demonstrate proficiency in Company applications (Gmail, ClickUp, Slack, Google Calendar, Zoom, Cvent, MailChimp, Last Pass, Survey Monkey, ShareX).
• Develop and foster relationships with Conference leadership and liaison with clients to ascertain conference requirements.
• Configure and manage online paper submission process and conference registration processing.
• Plan room layouts, menus, and social events; coordinate vendors and sponsorships.
• Oversee onsite setup, troubleshoot issues, and manage post-conference evaluation and reports.

Skills

Communication

Organization

Client-facing

Project management

Problem solving

Nonprofit familiarity

Education

Bachelor's degree in event management or related field

Job description

Conference Catalysts, a remote-friendly conference management company, seeks an Associate Conference Manager in the United States to assist Directors in delivering conferences from conception to completion. The role leads into the Junior Conference Manager path within the Conference Management Unit.

You will work with cross-functional teams, manage budgets and timelines, and coordinate vendor relationships while growing professional expertise in events and operations.