Remote AR & Billing Specialist

PartsBase Inc.; United States; Remote; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

PartsBase Inc. seeks a seasoned Accounting Administrative Assistant to join our finance operations. You will handle accounts receivable, post payments across multiple channels, manage invoice cycles, drive collections, and serve as the billing contact for our global member base.

You will collaborate with the accounting team on month-end close, reconciliations, and process improvements. This role is onsite five days per week, 8am–5pm ET at our Deerfield, FL office.

Qualifikationen

• 3-5 years of hands-on experience in an accounting support role with significant exposure to accounts receivable, invoicing, and payment processing.
• Proven track record of accurately processing high volumes of financial transactions with minimal errors.
• Strong understanding of AR aging, collections processes, and credit management principles.
• Experience with payment processing systems (ACH, wire transfers, credit card processing platforms).
• Demonstrated ability to reconcile accounts, identify discrepancies, and resolve issues independently.
• Solid grasp of basic accounting principles including debits/credits, revenue recognition, and the AR cycle.
• Intermediate to advanced Microsoft Excel skills; CRM and accounting software proficiency.
• Familiarity with Stripe/PayPal and merchant services portals.
• Excellent written and verbal communication and strong attention to detail.

Aufgaben

• Process and reconcile AR payments daily, including check deposits, wire transfers, ACH transactions, and electronic payments.
• Apply customer payments accurately to open invoices, resolving discrepancies and unapplied cash promptly.
• Perform daily cash reconciliation and prepare bank deposit documentation.
• Maintain organized records of all payment transactions with proper supporting documentation.
• Identify and research payment discrepancies, short payments, and billing disputes.
• Generate and distribute customer invoices accurately and on schedule, ensuring contract-term compliance.
• Set up and manage invoice approvals for DURA and Net 30 customers according to credit policies.
• Review and verify purchase orders against invoices to ensure accuracy before processing.
• Process credit memos, billing adjustments, and invoice corrections as needed.
• Support month-end billing cycles and assist with revenue recognition activities.
• Serve as primary point of contact for billing inquiries via phone, email, and shared accounting inboxes.
• Respond promptly to questions regarding invoices, payment confirmations, account balances, and Stripe links.
• Research and resolve billing discrepancies, posting errors, and customer concerns with a solution-oriented approach.
• Process refund requests following established approval procedures.
• Send professional payment reminders, collection letters, and account statements.
• Negotiate payment arrangements and work with customers to resolve outstanding balances.
• Post lockbox activity daily in CRM and Stripe; communicate remittance address updates to customers.
• Maintain accurate filing systems for AR documentation and assist with month-end close tasks.

Kenntnisse

AR experience

Invoicing

Payment processing

Accounts reconciliation

Credit management

Excel

CRM systems

QuickBooks / Sage

Stripe / PayPal

Ausbildung

Bachelor's degree in Accounting/Finance/Business

Associate degree with relevant experience

CPA not required

Bookkeeping / credit management certs

Tools

Salesforce

QuickBooks

Sage

Stripe

PayPal

Jobbeschreibung

PartsBase Inc. seeks a seasoned Accounting Administrative Assistant to join our finance operations. You will handle accounts receivable, post payments across multiple channels, manage invoice cycles, drive collections, and serve as the billing contact for our global member base.

You will collaborate with the accounting team on month-end close, reconciliations, and process improvements. This role is onsite five days per week, 8am–5pm ET at our Deerfield, FL office.