Remote AR/AP Assistant for Growing US CPG Brand

kala talent; United States; Remote; USD 16,000 - 20,000; Full time

Benefits offered by this job

Remote work

PTO 3 weeks

5 personal days off

Courses and certifications budget

Growth opportunities

Remote-first international team

Job summary

Kala Talent is helping US-based startups and SMBs hire remotely for tech, product, and marketing roles, now expanding its finance team with an AR/AP Assistant. The role covers accounts payable/receivable, reconciliations, and general financial administration for a growing US-based CPG company.

The successful candidate will manage vendor and customer invoices, track payments, and support month-end close while collaborating with a US-based team, in a remote, international setting.

Qualifications

• 1 year of experience in accounts payable, accounts receivable, bookkeeping, or a similar role.
• Experience with US-based companies and US GAAP practices is strongly preferred.
• Experience in CPG, e-commerce, retail, manufacturing, or a product-based business is a plus.
• Solid understanding of basic accounting principles.
• Experience processing invoices, tracking payments, and performing account reconciliations.
• Strong Excel or Google Sheets skills.
• Familiarity with accounting software such as QuickBooks, NetSuite, Xero, or similar platforms.
• Comfortable working with high volumes of transactions and recurring deadlines.
• Strong attention to detail and a high level of accuracy.

Responsibilities

• Process and code vendor invoices, purchase-related expenses, and other accounts payable transactions.
• Verify invoices against purchase orders, receipts, and supporting documentation when applicable.
• Maintain accurate records of vendor bills, payment status, and outstanding balances.
• Prepare customer invoices and track accounts receivable across e-commerce, wholesale, and retail channels.
• Monitor outstanding receivables and follow up on overdue customer balances.
• Record and reconcile payments received from customers and payments made to vendors.
• Assist with bank, credit card, and payment platform reconciliations.
• Support reconciliation of e-commerce and marketplace transactions with accounting records.
• Maintain organized records for vendors, customers, invoices, receipts, and payment documentation.
• Assist with month-end close by preparing reconciliations and supporting schedules.
• Identify discrepancies in invoices, payments, and account balances and help resolve them with vendors or internal teams.
• Work with operations, purchasing, logistics, and other teams to resolve billing and payment issues.
• Support cash flow tracking and provide accurate information on upcoming payables and outstanding receivables.
• Assist with general bookkeeping and finance-related administrative tasks as needed.

Skills

Excel/Sheets

Accounting software

Invoice processing

AR/AP experience

Reconciliations

Attention to detail

Remote collaboration

English communication

Tools

QuickBooks

NetSuite

Xero

Job description

Kala Talent is helping US-based startups and SMBs hire remotely for tech, product, and marketing roles, now expanding its finance team with an AR/AP Assistant. The role covers accounts payable/receivable, reconciliations, and general financial administration for a growing US-based CPG company.

The successful candidate will manage vendor and customer invoices, track payments, and support month-end close while collaborating with a US-based team, in a remote, international setting.