Remote AP Specialist with Payroll Support

RecruiterForge; United States; On-site; USD 48,000 - 75,000; Full time

Job summary

RecruiterForge is seeking a detail-oriented AP/Staff Accountant to manage accounts payable, vendor payments, and expense reporting while supporting payroll portions during absences. You will maintain vendor records, assist with month-end close, and help strengthen internal controls.

The role requires 2+ years in AP or related accounting, strong Excel skills, and a bachelor's degree in accounting or a related field. You will collaborate across departments in a fast-growing tech environment.

Qualifications

• 2+ years of accounts payable, staff accounting, or related accounting experience.
• Understanding of basic accounting principles, general ledger activity, and accounts payable processes.
• Experience with accounting or ERP systems.
• Proficiency with Microsoft Excel and/or Google Sheets.
• Willingness and ability to become proficient in payroll systems and procedures.
• Clear written and verbal communication and discretion when handling confidential information.

Responsibilities

• Manage accounts payable from invoice receipt through payment, verifying coding, documentation, approvals, and payment terms.
• Process vendor payments through ACH, checks, wire transfers, and other approved methods.
• Maintain vendor records, reconcile statements, and resolve invoice discrepancies, duplicate charges, and payment inquiries.
• Administer corporate cards, including issuance, changes, cancellations, and account maintenance.
• Review employee expense reports and card transactions for accurate coding, receipts, business purpose, and compliance with travel and expense policies.
• Follow up on missing documentation and escape unusual, personal, duplicate, or potentially non-compliant transactions.
• Support payroll preparation, timecard reviews, employee changes, processing, and post-payroll activities.
• Assist with payroll deductions, tax discrepancies, reconciliations, employee inquiries, audits, and year-end reporting.
• Support monthly, quarterly, and year-end close through journal entries, accruals, general ledger reconciliations, and financial schedules.
• Maintain vendor W-9 documentation and support annual 1099 reporting.
• Protect confidential employee, vendor, banking, and company information while maintaining complete audit trails.
• Collaborate across departments to improve accounting workflows, documentation, controls, and financial systems.]
• Experience that would be helpful: Bachelor’s degree in related field; Payroll processing or payroll administration experience; Experience in technology, SaaS, or high-growth companies; Experience with automated accounts payable or expense management platforms; Familiarity with purchase orders, procurement workflows, and approval controls; Experience supporting month-end close, general ledger reconciliations, 1099 reporting, and vendor compliance.

Skills

Analytical skills

Organization

Problem solving

Communication (written)

Independent work

Cross-department collaboration

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Excel/Google Sheets

ERP systems

Job description

RecruiterForge is seeking a detail-oriented AP/Staff Accountant to manage accounts payable, vendor payments, and expense reporting while supporting payroll portions during absences. You will maintain vendor records, assist with month-end close, and help strengthen internal controls.

The role requires 2+ years in AP or related accounting, strong Excel skills, and a bachelor's degree in accounting or a related field. You will collaborate across departments in a fast-growing tech environment.