Remote AP Operations Analyst - Master Invoices & Payments

Kids for the Future; United States; Remote; USD 23,000 - 32,000; Full time

Job summary

Kids for the Future is seeking an AP Operations Analyst to resolve invoice exceptions, payment discrepancies, and maintain healthy vendor relationships while ensuring timely payments for vendors.

This remote role collaborates with Finance Operations, AP, Sourcing, and Vendor Management teams to improve processes. The position requires 1–3 years in accounts payable, a high school diploma, and the ability to travel if needed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, Business, Operations, or related field preferred.
• 1–3 years of experience in accounts payable, finance operations, customer service, vendor management, or a related operational role.
• Experience researching and resolving invoice discrepancies, payment issues, account reconciliations, or vendor inquiries preferred.
• Strong analytical and problem-solving skills with the ability to identify root causes and drive resolution.
• Demonstrated financial and operational acumen.

Responsibilities

• Manage invoice exceptions, work order backlogs, and unresolved payment issues for assigned customers and vendors.
• Investigate and resolve invoice discrepancies, short-payments, credits, duplicate invoices, and past-due balances.
• Partner with vendors and internal stakeholders to ensure invoice accuracy, compliance, and timely processing.
• Match invoices to appropriate work orders and supporting documentation to facilitate prompt payment.
• Monitor AP aging and proactively resolve issues to maintain account health and support uninterrupted vendor service.
• Investigate service interruptions and execute corrective actions to restore service and prevent recurrence.

Skills

Analytical skills

Problem solving

Excel

Data analysis

Vendor management

Communication

Time management

Education

High school diploma

Associate's or Bachelor's degree

Tools

ERP systems

AP platforms

Workflow management tools

Job description

Kids for the Future is seeking an AP Operations Analyst to resolve invoice exceptions, payment discrepancies, and maintain healthy vendor relationships while ensuring timely payments for vendors.

This remote role collaborates with Finance Operations, AP, Sourcing, and Vendor Management teams to improve processes. The position requires 1–3 years in accounts payable, a high school diploma, and the ability to travel if needed.