Remote AP & AR Specialist for US Companies

Formulated Automation; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

Formulated Automation is seeking an AP/AR Specialist to own payables and receivables across five US entities. The role requires hands-on experience with major ERP systems and US tax forms, with a focus on accuracy and cross‑functional collaboration.

You will manage vendor billing, intercompany invoicing, client billing portals, and month-end close tasks. Excellent English, proactive communication, and meticulous follow‑up are essential for success.

Qualifications

• 3+ years of full-cycle AP/AR for US companies.
• Experience with multiple entities and intercompany transactions.
• Hands-on with NetSuite, Sage Intacct or Acumatica; Accountability ERP a plus.
• Experience with US W-9s and 1099s.
• Fluent written and spoken English; comfortable with US client AP teams.
• Strong Excel skills.
• Careful, organized, persistent and polite follow-up.
• Understanding of AP/AR controls and why they matter.

Responsibilities

• Process vendor bills for five entities: review, code, route for approval, and prepare weekly payment runs.
• Set up new vendors, collect W-9s, and prepare 1099s each January.
• Code and reconcile company card activity (Amex and Ramp).
• Collaborate with production accountants on job-related bills during active shoots.
• Create and send customer invoices, including through client billing portals.
• Apply incoming payments and keep AR aging clean and current.
• Follow up on past-due invoices by phone and email, review reminders, and work with producers on disputes.
• Prepare intercompany invoices between our companies and support month-end close.

Skills

Accounts payable

Accounts receivable

ERP systems

W-9/1099s

Excel

Intercompany transactions

Client communications

Tools

NetSuite

Sage Intacct

Acumatica

Wrapbook

Ramp

Job description

Formulated Automation is seeking an AP/AR Specialist to own payables and receivables across five US entities. The role requires hands-on experience with major ERP systems and US tax forms, with a focus on accuracy and cross‑functional collaboration.

You will manage vendor billing, intercompany invoicing, client billing portals, and month-end close tasks. Excellent English, proactive communication, and meticulous follow‑up are essential for success.