AP & AR Specialist

Formulated Automation; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

Formulated Automation is seeking an AP/AR Specialist to own payables and receivables across five US entities. The role requires hands-on experience with major ERP systems and US tax forms, with a focus on accuracy and cross‑functional collaboration.

You will manage vendor billing, intercompany invoicing, client billing portals, and month-end close tasks. Excellent English, proactive communication, and meticulous follow‑up are essential for success.

Qualifications

• 3+ years of full-cycle AP/AR for US companies.
• Experience with multiple entities and intercompany transactions.
• Hands-on with NetSuite, Sage Intacct or Acumatica; Accountability ERP a plus.
• Experience with US W-9s and 1099s.
• Fluent written and spoken English; comfortable with US client AP teams.
• Strong Excel skills.
• Careful, organized, persistent and polite follow-up.
• Understanding of AP/AR controls and why they matter.

Responsibilities

• Process vendor bills for five entities: review, code, route for approval, and prepare weekly payment runs.
• Set up new vendors, collect W-9s, and prepare 1099s each January.
• Code and reconcile company card activity (Amex and Ramp).
• Collaborate with production accountants on job-related bills during active shoots.
• Create and send customer invoices, including through client billing portals.
• Apply incoming payments and keep AR aging clean and current.
• Follow up on past-due invoices by phone and email, review reminders, and work with producers on disputes.
• Prepare intercompany invoices between our companies and support month-end close.

Skills

Accounts payable

Accounts receivable

ERP systems

W-9/1099s

Excel

Intercompany transactions

Client communications

Tools

NetSuite

Sage Intacct

Acumatica

Wrapbook

Ramp

Job description

Hi there! We are South and our client is looking for a AP & AR Specialist!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.

About Us

Our US-Based client is a Los Angeles-based group of creative companies spanning commercial production, color, editorial and visual effects. Our companies include Ethos Studio, Church Edit, Florence and Impossible Objects.We’re building our in-house finance team and are looking for an AP/AR Specialist to own payables and receivables across the group.

What you’ll do

Accounts payable

• Process vendor bills for five entities: review, code, route for approval, and prepare weekly payment runs
• Set up new vendors and collect W-9s, and prepare 1099s each January
• Code and reconcile company card activity (Amex and Ramp)
• Work with production accountants on job-related bills during active shoots

Accounts receivable

• Create and send customer invoices, including through client billing portals
• Apply incoming payments and keep AR aging clean and current
• Follow up on past-due invoices by phone and email, review and approve reminders drafted by our AR automation, and work with producers on disputes

Close and process

• Prepare intercompany invoices between our companies
• Support month-end close with AP accruals, AR cutoff and aging reports
• Help document and improve our AP and AR processes as we build out the finance function

What you bring

• 3+ years of full-cycle accounts payable and accounts receivable experience for US companies
• Experience with multiple entities and intercompany transactions
• Hands-on experience with a mid-market ERP such as NetSuite, Sage Intacct or Acumatica; experience with Accountability ERP is a plus
• Experience with US W-9s and 1099s
• Fluent written and spoken English, and comfortable on calls with US clients’ accounts payable teams
• Strong Excel skills
• Careful, organized, and comfortable following up persistently and politely
• Understanding of AP and AR controls and why they matter

Nice to have

• Experience in commercial production, post-production, advertising or entertainment
• Familiarity with Wrapbook, Ramp or AR automation tools

Details

• Schedule: Full-time, Monday to Friday, overlapping with 9am-2pm Pacific time
• Location: Remote
• Reports to: Accounting Manager in Los Angeles
• Target start: Week of November 30, 2026