Remote Administrative Supervisor – Space & Move Ops

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 64,000 - 73,000; Full time

Job summary

Commonwealth of Kentucky's Cabinet for Health and Family Services seeks an Administrative Supervisor in Frankfort, KY to lead the move crew, coordinate space planning, and supervise statewide property moves to support agency programs.

The role requires a bachelor's degree and four years of professional administrative experience; a master’s degree may substitute for one year. Telecommuting may be authorized; full‑time Executive Branch with overtime eligibility.

Qualifications

• Graduate of a college or university with a bachelor's degree.
• Four years of professional administrative experience.
• A master's degree in public or business administration or a related field will substitute for one year of the required experience.
• Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Supervise the move crew, including assessing agency space needs, developing move plans, and facilitating Cabinet for Health and Family Services (CHFS) property moves statewide in support of agency program effectiveness and compliance with lease agreements.
• Ensure agency moves are planned and supervised for leasehold and state-owned properties to include scheduling of deliveries for distribution center requests and transfer pickups in the field according to procedure.
• Make recommendations based on space needs and provide changes to update databases and physical drawings of building square footage.
• Work with staff to produce economical and efficient use of space needs when justified.
• Assists with implementation and interpretation of policies relative to space needs and contracted services.
• Serves as a liaison between professional staff to confirm move plans and keep the move calendar current and updated for planning and historical reference.
• Tracks all agency moves for reporting purposes, including year-end totals for equipment, furniture, e-scrap, and records.
• Compile and prepare drafts, edit documents and reports as deemed necessary by division Directors and/or Branch Managers for management reporting.
• Provide any space adjustments to management and Real Property in Finance for Master Agreement renewals and updates when needed.
• Process and track completion of Move Crew employee interim and final evaluations and secure copies for employee personnel file.
• Maintain move trucks, equipment, and request minor repairs as needed.
• Other duties as assigned.

Skills

Multitasking

Communication skills

Independence

Space planning

Driver's license

Education

Bachelor's degree

Master's degree substitute for experience (Public/Business Admin)

Tools

Microsoft Suite

Job description

Commonwealth of Kentucky's Cabinet for Health and Family Services seeks an Administrative Supervisor in Frankfort, KY to lead the move crew, coordinate space planning, and supervise statewide property moves to support agency programs.

The role requires a bachelor's degree and four years of professional administrative experience; a master’s degree may substitute for one year. Telecommuting may be authorized; full‑time Executive Branch with overtime eligibility.