Administrative Specialist Senior

Commonwealth of Kentucky; Winchester (KY); On-site; USD 37,000 - 56,000; Full time

Benefits offered by this job

Comprehensive health with optional etc

Retirement savings

Professional development opportunities

Collaborative and innovative work env.

Employee wellness programs

Job summary

The Commonwealth of Kentucky Transportation Cabinet in Winchester seeks an Administrative Specialist Senior to provide high-level administrative support to the Winchester Section. This role requires strong organizational skills and the ability to coordinate between state personnel and the public.

You will create reports, maintain timesheets, process payroll, and act as timekeeper during winter events, contributing to a safe and efficient transportation operation in Clark County.

Qualifications

• Bachelor's degree required.
• Three years of professional administrative experience.
• Substitution rules: additional education may substitute for experience.
• Substitute EXPERIENCE for EDUCATION: additional admin/clerical experience may substitute.

Responsibilities

• Serves as a liaison between state personnel within assigned areas and with general public.
• Prepares correspondence, reports, memos, forms and other documents in relation to daily operations for the Winchester Section.
• Creates work orders in the Operations Management Systems (OMS) to enter time, equipment and material usage.
• Reviews timesheets and audits payroll to check for errors.
• Serves as timekeeper during snow and ice events.

Skills

Communication skills

Computer skills

Customer service

Education

Bachelor's degree

Tools

OMS

Job description

Advertisement Closes

10/31/2026 (11:59 PM ET)

2605678

Administrative Specialist Senior

Pay Grade: 13

Salary: $3,339.22 - $5,008.90 Monthly

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency: Transportation Cabinet | Department of Highways

Location: 1055 Early Drive
Winchester, KY 40391 USA

Description

The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of ourcustomers. Our focus is on people: our customers, our employees, and our partners. We will continually improveboth the delivery of our products and services and the processes that support that delivery to provide a safe,efficient, environmentally sound, and fiscally responsible transportation system that delivers economicopportunity and enhances the quality of life in Kentucky.

By joining our Winchester Section as an Administrative Specialist Senior in Clark County, you’ll have theopportunity to provide a high-level professional administrative support to the Winchester Section.

Summary of Responsibilities

• Serves as a liaison between state personnel within assigned areas and with general public. Contacts field personnel by phone, mail, or email.
• Prepares correspondence, reports, memos, forms and other documents in relation to daily operations for the Winchester Section
• Creates work orders in the Operations Management Systems (OMS) to enter time, equipment and material usage.
• Reviews timesheets and audits payroll to check for errors
• Serves as timekeeper during snow and ice events

Ideal candidate will have experience in

• Strong communication skills; verbal and written
• Computer skills
• Customer Service Experience
• Experience with the computer program OMS preferred but not required
• Experience handling confidential information

Benefits & Perks

• Comprehensive health with optional dental and vision insurance
• Retirement savings
• Professional Development opportunities and ongoing training.
• A collaborative and innovative work environment.
• Employee wellness programs

If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the normand measurement of performance is essential, the Kentucky Transportation Cabinet is for you!

Applicants must be currently authorized to work in the United States for any employer.

The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal governmentwith your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verifyonce you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Chris Heil at [e-mail] or 859-737-7043.

An Equal Opportunity Employer M/F/D