Administrative Supervisor

Commonwealth of Kentucky; Frankfort (KY); Presencial; USD 64.000 - 73.000; Jornada completa

Descripción de la vacante

Commonwealth of Kentucky's Cabinet for Health and Family Services seeks an Administrative Supervisor in Frankfort, KY to lead the move crew, coordinate space planning, and supervise statewide property moves to support agency programs.

The role requires a bachelor's degree and four years of professional administrative experience; a master’s degree may substitute for one year. Telecommuting may be authorized; full‑time Executive Branch with overtime eligibility.

Formación

• Graduate of a college or university with a bachelor's degree.
• Four years of professional administrative experience.
• A master's degree in public or business administration or a related field will substitute for one year of the required experience.
• Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.

Responsabilidades

• Supervise the move crew, including assessing agency space needs, developing move plans, and facilitating Cabinet for Health and Family Services (CHFS) property moves statewide in support of agency program effectiveness and compliance with lease agreements.
• Ensure agency moves are planned and supervised for leasehold and state-owned properties to include scheduling of deliveries for distribution center requests and transfer pickups in the field according to procedure.
• Make recommendations based on space needs and provide changes to update databases and physical drawings of building square footage.
• Work with staff to produce economical and efficient use of space needs when justified.
• Assists with implementation and interpretation of policies relative to space needs and contracted services.
• Serves as a liaison between professional staff to confirm move plans and keep the move calendar current and updated for planning and historical reference.
• Tracks all agency moves for reporting purposes, including year-end totals for equipment, furniture, e-scrap, and records.
• Compile and prepare drafts, edit documents and reports as deemed necessary by division Directors and/or Branch Managers for management reporting.
• Provide any space adjustments to management and Real Property in Finance for Master Agreement renewals and updates when needed.
• Process and track completion of Move Crew employee interim and final evaluations and secure copies for employee personnel file.
• Maintain move trucks, equipment, and request minor repairs as needed.
• Other duties as assigned.

Conocimientos

Multitasking

Communication skills

Independence

Space planning

Driver's license

Educación

Bachelor's degree

Master's degree substitute for experience (Public/Business Admin)

Herramientas

Microsoft Suite

Descripción del empleo

Administrative Supervisor

Advertisement Closes: 11/11/2026 (11:59 PM ET)

2605517

Pay Grade: 15

Salary: $64,167.36 - $72,725.28 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency: Cabinet for Health & Family Services | Office of the Secretary

Location: 1711 Twilight Trail
Frankfort, KY 40601 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time.

Description

The Cabinet for Health and Family Services believes our employees are the most important asset and iscommitted to improving health and providing needed resources to our most vulnerable citizens throughoutKentucky. In addition, the Division of Facilities Management is responsible for ensuring that the availablefinancial and social resources can be provided adequately and efficiently.

We are fully cognizant of the mission and commitment to serve those in our local and remote communities of ourstate. CHFS strives to deliver quality service and support for those CHFS agencies located in our leased andowned buildings across the Commonwealth.

The ideal applicant leads by example, is attentive to staff and customers' needs, promotes continuousimprovement, provides clear expectations, understands the importance of delegation and accountability, andworks well in a fluid and fast-paced environment.

Come join us!

Responsibilities include but are not limited to the following:

• Supervise the move crew, including assessing agency space needs, developing move plans, and facilitatingCabinet for Health and Family Services (CHFS) property moves statewide in support of agency programeffectiveness and compliance with lease agreements.
• Ensure agency moves are planned and supervised for leasehold and state-owned properties to include schedulingof deliveries for distribution center requests and transfer pickups in the field according to procedure.
• Make recommendations based on space needs and provide changes to update databases and physical drawings ofbuilding square footage.
• Work with staff to produce economical and efficient use of space needs when justified.
• Assists with implementation and interpretation of policies relative to space needs and contracted services.
• Serves as a liaison between professional staff to confirm move plans and keep the move calendar current andupdated for planning and historical reference.
• Tracks all agency moves for reporting purposes, including year-end totals for equipment, furniture, e-scrap,and records.
• Compile and prepare drafts, edit documents and reports as deemed necessary by division Directors and/orBranch Managers for management reporting.
• Provide any space adjustments to management and Real Property in Finance for Master Agreement renewals andupdates when needed.
• Process and track completion of Move Crew employee interim and final evaluations and secure copies foretemployee personnel file.
• Maintain move trucks, equipment, and request minor repairs as needed.
• Other duties as assigned.

Skills and expectations include but are not limited to the following:

• The ability to manage more than one project with flexibility in changing work assignments.
• Knowledge of all Microsoft Suite products.
• Maintain a valid driver's license.
• Ability to work independently and under pressure.
• Ability to organize and manage large items and minor details.
• Effective communication skills in person and via technology.
• PPATS experience and EMARS is a plus.

CHFS participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Four years of professional administrative experience.

Substitute EDUCATION for EXPERIENCE:

A master's degree in public or business administration or a related field will substitute for one year of the required experience.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact John Hay at [e-mail] or 502-330-2399.

An Equal Opportunity Employer M/F/D