Administrative Specialist

Commonwealth of Kentucky; Kentucky; On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health and life insurance

Flexible schedules

Paid sick leave

Paid vacation leave

Retirement benefits

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist to support the Kentucky Department for Community Based Services in Jefferson, KY. The role focuses on assisting staff determining eligibility for public assistance programs and providing high-quality administrative support in a fast-paced environment.

The position offers benefits including health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.

Qualifications

• Bachelor's degree from a college or university.
• One year of professional administrative or business experience.
• Substitution rules allow education to substitute for experience year-for-year.
• Substitute experience for education allows additional admin, business, or clerical work to substitute for the required education on a year-for-year basis.
• Special requirements (age, licensure, regulation, etc.): NONE

Responsibilities

• Develop and maintain county-specific day-to-day procedures.
• Greet and check in visitors to the office.
• Scan and enter data in department programs.
• Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance, financial statements, or related documents.
• Interpret regulations, policies, procedures and/or rules for staff and general public.
• Answer inquiries and provide information in person, by telephone or e-mail.
• Schedule meetings and prepare meeting minutes as required.
• Provide recommendations of office procedures, requisitioning equipment, supplies, and materials.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Independent work

Teamwork

Education

Bachelor's degree

Job description

Advertisement Closes 11/6/2026 (11:59 PM ET)

2605518

Administrative Specialist

Pay Grade 12

Salary $48,211.92 - $54,639.12 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Cabinet for Health & Family Services | Dept for Community Based Services

Location 5111 Commerce Crossing Drive, Suite 106 Jefferson, KY 40229 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, past paced environment, where you assistant with providing support to both citizens and office staff. You will play a vital role in the success of the office.

Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.

Responsibilities Include But Not Limited To

• Provides professional support of an administrative nature in developing, implementing and maintaining county specific procedures for day-to-day functioning.
• Greet and check in all visitors to the office.
• Scan and enter data in various department programs.
• Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance, financial statements, or related documents.
• Interpret regulations, policies, procedures and/or rules for staff and general public.
• Answers inquiries and provide information in person, by telephone or e-mail.
• Schedule meetings and prepare meeting minutes as required.
• Provide recommendations of office procedures, requisitioning equipment, supplies, and materials.
• Other duties as assigned.

The Ideal Candidate Will Have

• Strong verbal and written communication skills.
• Good time management and organizational skills.
• The ability to work well under pressure.
• Possess the ability to work independently and with limited supervision.
• A willingness to work as part of a team.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Douglas Hazelwood at [e-mail] or 502-543-0814.

An Equal Opportunity Employer M/F/D