Administrative Specialist

Commonwealth of Kentucky; Indian Hills (KY); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Fingerprint background check

E-Verify participation

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist to support day-to-day operations in a fast-paced office within the Cabinet for Health & Family Services. You will provide professional administrative support across multiple projects and workstreams.

The role requires a bachelor's degree and at least one year of related experience. A fingerprint background check and E-Verify participation are part of the process, with standard office duties and a strong emphasis on collaboration

Qualifications

• Graduate with a bachelor's degree from a college or university.
• One year of professional, administrative, or business experience.
• Education may substitute for experience year-for-year; experience may substitute for education year-for-year.

Responsibilities

• Performs administrative duties and coordinates staff schedules, meeting prep, notifications, and inventory or building management.
• Assists in developing and implementing county-specific procedures for day-to-day functioning.
• Plans and checks the work of staff engaged in administrative duties.
• Schedules meetings and communicates with community partners or the public.
• Compiles and disseminates staff meeting minutes and related documents.
• Prepares correspondence on interviews, hiring information, or staff memoranda.
• Interprets department policies for staff and the public.
• Compiles information or reports to analyze workload using TWIST or Benefind as needed.
• Maintains current filing systems and organizes files per standards.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Team player

Multi-tasking

Prioritization

Education

Bachelor's degree

Job description

Advertisement Closes

10/31/2026 (11:59 PM ET)

Job Title

Administrative Specialist

Pay Grade

12

Salary

$48,211.92 - $54,639.12 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

677 Comanche Trail
Frankfort, KY 40601 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families, improve safety and permanency for children andvulnerable adults, and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintainingvarious complex and routine projects.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities include but are not limited to:

• Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning.
• Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county.
• Compiles, prepares and disseminates staff meeting minutes or other meetings as required.
• Prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public.
• Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required.
• Maintains current filing, logs or manuals as requested.
• Organizes files as required by standards of practice or operation manual.
• Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

Skills and abilities include, but are not limited to:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team
• Self motivated
• Organized
• Ability to multi-task
• Ability to prioritize work assignments

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Marian Brooks at [e-mail] or 502-543-0814.

An Equal Opportunity Employer M/F/D