Administrative Specialist

Commonwealth of Kentucky; Hodgenville (KY); Presencial; USD 48.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health and life insurance

Flexible work schedules

Paid sick and vacation leave

Retirement benefits

Descripción de la vacante

The Administrative Specialist position in Hodgenville, KY supports staff determining eligibility for public assistance programs within the Department for Community Based Services. You will manage files, handle inquiries, and ensure accurate documentation and compliance in a fast-paced office environment.

The ideal candidate holds a bachelor's degree and at least one year of relevant experience, with opportunities for career growth, comprehensive benefits, and a cohesive team setting within CHFS.

Formación

• Bachelor's degree from an accredited college or university.
• One year of professional, administrative, or business experience.

Responsabilidades

• Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance, financial statements or related documents.
• Create and maintain client files as well as personnel files.
• Conduct background checks and fingerprint scans to include submission of applications for foster parents and respite providers.
• Interpret regulations, policies, procedures and/or rules.
• Answer inquiries and provide information in person, by telephone or e-mail.
• Proof and/or redact documents for accuracy and assure completion of review.
• Distribute incoming mail and other materials as well as prepare outgoing mail or parcels.
• Provide recommendations of office procedures, requisitioning equipment, supplies, and materials.
• Other duties as assigned.

Conocimientos

Verbal communication

Written communication

Time management

Teamwork

Educación

Bachelor's degree

Descripción del empleo

Advertisement Closes: 10/31/2026 (11:59 PM ET)

2605562

Administrative Specialist

Pay Grade: 12

Salary: $48,211.92 - $54,639.12 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Cabinet for Health & Family Services | Dept for Community Based Services

Location: 105 Howard Street
Hodgenville, KY 42748 USA

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerablepopulation.

The Administrative Specialist will provide support to staff who determine eligibility invarious public assistance programs.

The employee is expected to perform at the highest quality to ensureservices to the vulnerable citizens. Come work in a rewarding, past paced environment, where you assistantwith providing support to both citizens and office staff. You will play a vital role in the success of theoffice.

Career growth is encouraged through training and mentoring.

• health and life insurance
• flexible work schedules
• paid sick and vacation leave
• retirement benefits

Responsibilities to include but not limited to:

• Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance, financial statements or related documents.
• Create and maintain client files as well as personnel files.
• Conduct background checks and fingerprint scans to include submission of applications for foster parents and respite providers.
• Interpret regulations, policies, procedures and/or rules.
• Answer inquiries and provide information in person, by telephone or e-mail.
• Proof and/or redact documents for accuracy and assure completion of review.
• Distribute incoming mail and other materials as well as prepare outgoing mail or parcels.
• Provide recommendations of office procedures, requisitioning equipment, supplies, and materials.
• Other duties as assigned.

The ideal candidate will have:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team

If you are interested in a challenging, yet rewarding opportunity, we would love to review your applicationfor an Administrative Specialist with DCBS.

The position you are applying has access to or use of federal tax information (FTI). Based on IRS Publication1075 and 900 KAR 1:009, each prospective employee of the Cabinet for Health and Family Services (CHFS),including contract staff, with access to or use of federal tax information (FTI) shall submit to a criminalbackground investigation by means of a fingerprint check by the Department of Kentucky State Police and theFederal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 orhttps://www.e-verify.gov/

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Marian Brooks at [e-mail] or 502-543-0814.

An Equal Opportunity Employer M/F/D