Assistant to the CEO

UtiliSave LLC; New York (NY); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Job summary

UtiliSave LLC, a leader in utility bill auditing and energy efficiency services, seeks an Assistant to the CEO in New York, NY. You will manage calendars, coordinate priorities, and prepare high-quality work products to keep leadership and teams aligned.

Requirements include a Bachelor's degree and 2+ years in similar roles, with strong MS Office skills and professional communication. The role supports operations, client service, and executive workflows with potential unit assignment.

Qualifications

• 2+ years in administrative, operations, executive assistant, or similar support role.
• Bachelor's degree required.
• Professional presence supporting internal and external stakeholders via phone, email, and video.
• Proficiency in Outlook, Excel and Word; comfortable with online collaboration tools.
• Available during Eastern Time hours.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn inputs into clean, accurate, ready-to-use work product.
• Keep drives and records current and organized.
• Monitor open items, close loops, flag issues early.
• Support day-to-day communication with stakeholders.
• Assist with research, projects, and administrative tasks across operations.
• Handle sensitive information with discretion.

Skills

Calendar management

Executive support

Communication

Time management

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

Job description

Join a lean, high-output team that has delivered more than $700 million in savings and is marching toward $1 billion. This role is for an operations athlete: someone who runs clean systems, moves quickly without dropping details, and keeps others executing at a higher level.

UtiliSave LLC has been an industry leader in utility bill auditing and energy efficiency services for more than 35 years. UtiliSave LLC is seeking an Assistant to the CEO who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company, and based on demonstrated skills may be placed in a specific business unit with unit specific responsibilities such as client relations or data management.

Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

You are the person who keeps priorities clear, tracks follow-ups, catches mistakes before others see them, and makes it easier for the team to execute. You communicate clearly, protect other people's time, and take pride in getting things done right and on time.

Our clients are large organizations with significant utility usage, including hospitals, nursing homes, universities, hotels, government facilities, and commercial and residential real estate operators. UtiliSave identifies savings opportunities through deep utility tariff expertise, proprietary systems, and rigorous execution.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early before they become problems.
• Support day-to-day communication with internal and external stakeholders in a prompt, professional manner.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Requirements

• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role.
• Bachelor's degree required.
• Professional presence supporting day-to-day communication with internal and external stakeholders across phone, email, and video.
• Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools.
• Availability during Eastern Time hours.
• Prior experience in professional services, legal, finance, consulting, or a similarly fast-paced environment is a plus.

Benefits include a competitive salary of $35,000-$40,000 per year.

Benefits include health, dental, and vision insurance; 401(k) with company match; and paid time off.