Remote Administrative & Operations Specialist

UtiliSave LLC; New York (NY); Remote; USD 35,000 - 40,000; Full time

Job summary

UtiliSave is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company. The role offers full-time, fully remote work based in the United States (EST hours) and may place you in a unit with unit-specific responsibilities such as client relations or data management.

Requirements include 2+ years in a relevant support role, a Bachelor's degree, and strong written and verbal communication.

Qualifications

• 2+ years in administrative, operations, or similar support role.
• Bachelor's degree required.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track.
• Experience in professional services, legal, finance, or consulting is a plus.

Responsibilities

• Support operational, client-service, and executive workflows across the company.
• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early before they become problems.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Skills

Calendar management

Follow-up discipline

Organizational skills

Communication skills

Detail-oriented

Multitasking

Research skills

Problem solving

Microsoft Office

Outlook

Excel

Word

Python basics

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Online collaboration tools

Job description

UtiliSave is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company. The role offers full-time, fully remote work based in the United States (EST hours) and may place you in a unit with unit-specific responsibilities such as client relations or data management.

Requirements include 2+ years in a relevant support role, a Bachelor's degree, and strong written and verbal communication.