Remote Administrative & Event Coordinator - Part-Time

American Society of Administrative Professionals; United States; Remote; USD 37,000 - 41,000; Part time

Job summary

The American Society of Administrative Professionals is seeking a part-time Administrative Assistant & Event Coordinator. This role is fully remote within the United States and will own the administrative backbone of our programs, coordinating key event logistics and collaborating with the Principal Planner and planning team.

You will manage calendars, meetings, registrations, payments, and attendee communications, ensuring accuracy and on-time delivery.

Qualifications

• 2+ years of experience in event coordination, event planning, or administrative support for an events team.
• Strong skills in Canva, PowerPoint, spreadsheets, shared calendars and cloud file storage.

Responsibilities

• Manage the Principal Planner's calendar: schedule client and vendor meetings, resolve conflicts and send calendar invitations.
• Attend planning calls to take notes, track decisions, action items, deadlines and deliverables promised to clients.
• Keep project records current in Notion, Canva and Alchemer, including client Project Path and roadmap.
• Create SMS materials and client presentations in Canva and PowerPoint within brand guidelines.
• Coordinate site visits for planning team and clients, including schedules, transport, meals, hotel reservations and documentation.
• Communicate with planning team, clients and vendors, including outside hours for urgent matters during event weeks.
• Provide general administrative support to the Principal Planner as assigned.

Skills

Event coordination

Event planning

Administrative support

Canva

PowerPoint

Spreadsheets

Shared calendars

Cloud storage

Tools

Notion

Canva

Microsoft PowerPoint

Alchemer

HopSkip

Fireflies.ai

Calendly

Claude

ChatGPT

Dropbox

Microsoft Excel

Zoom

Microsoft Teams

Job description

The American Society of Administrative Professionals is seeking a part-time Administrative Assistant & Event Coordinator. This role is fully remote within the United States and will own the administrative backbone of our programs, coordinating key event logistics and collaborating with the Principal Planner and planning team.

You will manage calendars, meetings, registrations, payments, and attendee communications, ensuring accuracy and on-time delivery.