Remote Events Administrative Assistant (5-Month Contract)

The Choice Inc; Washington (District of Columbia); Remote; USD 34,000 - 49,000; Full time

Job summary

The Choice Inc is seeking an Events Administrative Assistant for a major association of architecture professionals. This seasonal role provides support to the events team leading up to the conference, with a focus on organization, quick learning of new software, and juggling multiple deadlines.

Timeline is approximately five months, start ASAP, location can be fully remote for residents in the DMV area, with full-time hours and compensation at $30 per hour.

Qualifications

• Previous administrative experience; experience supporting events/meetings teams preferred.
• Experience with Bill.com, Cadmium, Point, Swapcard, Smartsheet is a plus.
• Strong experience using Microsoft 365 for inbox management, tracking, and team communication.

Responsibilities

• Set up vendors in Bill.com and manage vendor invoices.
• Monitor event inboxes and route inquiries using templates.
• Provide basic app support for the conference event app.
• Research quotes for venues, restaurants, and transportation.
• Source entertainment vendors (DJs, 360 photo booths).
• Summarize options/quotes for staff decisions.
• Manage staff housing requests and hotel contracts.
• Track hotel invoices and reconcile room charges.
• Enter and update event data in Cadmium, Point, Swapcard.
• Check data accuracy across systems before deadlines.
• Provide general admin support during conference season.

Skills

Administrative experience

Inbox management

Team coordination

Tools

Bill.com

Cadmium

Point

Swapcard

Smartsheet

Microsoft 365

Job description

The Choice Inc is seeking an Events Administrative Assistant for a major association of architecture professionals. This seasonal role provides support to the events team leading up to the conference, with a focus on organization, quick learning of new software, and juggling multiple deadlines.

Timeline is approximately five months, start ASAP, location can be fully remote for residents in the DMV area, with full-time hours and compensation at $30 per hour.