Remote Administrative & Estimating Assistant

Zohorecruit; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Remote work opportunity

Job summary

Zohorecruit client is seeking a Full-Time Administrative and Estimating Assistant to bolster construction operations, focusing on estimating, accounting, subcontractor coordination, and admin tasks. Ideal candidates are organized, proactive, and capable of independent work in a fast-paced environment.

Responsibilities include assisting with pre-construction activities, takeoffs, and project documentation, plus maintaining QuickBooks records, invoices, and supplier communications.

Qualifications

• Experience supporting estimating and pre-construction activities.
• Familiarity with RFIs, purchase orders, bills, and invoices.
• Hands-on experience with Buildertrend and QuickBooks.
• Proficiency with Microsoft Excel and Word.

Responsibilities

• Support estimating and pre-construction activities for upcoming projects.
• Perform quantity takeoffs using drawings and project documentation.
• Prepare and organize information for estimates and proposals.
• Assist with RFIs, clarifications, and pre-construction docs.
• Maintain financial records and accounting tasks in QuickBooks.
• Create purchase orders, bills, and client invoices.
• Track expenses and maintain project documentation.
• Follow up with subcontractors on pricing and items.
• Manage project files and administrative records.
• Assist with scheduling and project coordination as needed.
• Use Buildertrend to support administration; review drawings in Bluebeam.
• Maintain spreadsheets and reports in Excel/Word.

Skills

Estimating

Pre-construction

Construction administration

Buildertrend

Bluebeam

QuickBooks

Microsoft Excel

Microsoft Word

RFIs

Tools

Buildertrend

Bluebeam

Excel

QuickBooks

Job description

Zohorecruit client is seeking a Full-Time Administrative and Estimating Assistant to bolster construction operations, focusing on estimating, accounting, subcontractor coordination, and admin tasks. Ideal candidates are organized, proactive, and capable of independent work in a fast-paced environment.

Responsibilities include assisting with pre-construction activities, takeoffs, and project documentation, plus maintaining QuickBooks records, invoices, and supplier communications.